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Town of Atherton

CITY COUNCIL 
AGENDA
November 16, 2016
TOWN COUNCIL CHAMBERS
      
94 Ashfield Road
      
Atherton, California




This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action.

Vice Mayor Lempres will be teleconferencing in from the following location:

Vision Hotel, Beijing
No.39 Xueyuan Road, Haidian District., 
Beijing, Beijing, 100191, China

6:30 PM CLOSED SESSION IN CONFERENCE ROOM

ROLL CALL   Lewis, Lempres, Widmer, Wiest, DeGolia

PUBLIC COMMENTS 

Public Announcement of Closed Session Items

CLOSED SESSION

CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION   (Significant exposure to litigation pursuant to subsection (b) of Government Code Section 54956.9): 

One (1) Case

7:00 REGULAR SESSION

1. PLEDGE OF ALLEGIANCE

2. ROLL CALL Lewis, Lempres, Widmer, Wiest, DeGolia

3. PRESENTATIONS

Tree Protection Awards – Presented by Town Arborist Sally Bentz

Atherton Library Annual Report – Presented by Library Manager Francisco Vargas

4. PUBLIC COMMENTS (This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda.  Each speaker may address the Council once for a limit of three minutes.)

5. REPORT OUT OF CLOSED SESSION - Report out by City Attorney

6. CITY MANAGER’S REPORT

7. COMMUNITY ORGANIZATION ROUNDTABLE REPORT   

CONSENT CALENDAR   (Items 8-14)
(Consent Calendar items are routine in nature and are generally considered in one motion and adopted by a single vote of the City Council.  If discussion regarding a Consent Calendar item is desired, the member(s) of the City Council, public, and/or staff wishing to pull the item should so indicate at the time the Mayor calls for consideration of the Consent Calendar.)

8. APPROVAL OF OCTOBER 21 REGULAR MEETING AND NOVEMBER 2 SPECIAL MEETING MINUTES
Report: City Clerk Theresa DellaSanta
Recommendation: Approve meeting minutes

9. APPROVAL OF BILLS AND CLAIMS FOR OCTOBER IN THE AMOUNT OF $2,651,214 
Report: Finance Director Robert Barron III
Recommendation: Approve Bills and Claims in the amount of $2,651,214

10. APPROVE THE RELEASE OF A REQUEST FOR PROPOSAL TO PREPARE PLANS, SPECIFICATIONS AND COST ESTIMATE FOR DRAINAGE FACILITIES REPAIRS
Report: Community Services Director Mike Kashiwagi
Recommendation: Approve the release of a Request for Proposal (RFP) to prepare plans, specifications, and cost estimate (PS&E) and for Drainage Facilities repairs for Stockbridge Avenue, Euclid Avenue, Polhemus Avenue, Camino al Lago and the Atherton Channel

11. APPROVE ORDINANCE RESCINDING THE RATES SET FORTH IN ORDINANCE 617 AND SETTING THE RATES FOR SOLID WASTE/RECYCLING COLLECTION SERVICES
Report: Finance Director Robert Barron III
Recommendation: Approve Ordinance rescinding the rates set forth in ordinance 716 and setting the rates for solid waste/recycling collection services

12. APPROVE RESOLUTION TO AUTHORIZE A BUDGET AMENDMENT FOR ELECTRIC VEHICLE CHARGING STATION EQUIPMENT AT HOLBROOK-PALMER PARK
Report: Finance Director Robert Barron III
Recommendation: Approve the Resolution to authorize a budget amendment for $32,594 to come from the unallocated Capital Improvement Fund 401, Unappropriated Reserve, for the two (2) Level-2 Electric Vehicle Charging Stations to be installed at Holbrook-Palmer Park

13. RECEIVE AND ACCEPT UPDATES TO THE TOWNS HUMAN RESOURCES POLICIES AND PROCEDURES MANUAL

Report: Assistant to the City Manager Theresa DellaSanta
Recommendation: Receive and accept updates to the Towns Human Resources Policies and Procedures Manual

14. ACCEPTANCE OF WORK, AUTHORIZATION TO RECORD NOTICE OF COMPLETION FOR THE MARSH ROAD CHANNEL REPAIR PROJECT
Report: Community Services Director Marty Hanneman
Recommendation: Accept work and authorize recording of a Notice of Completion for the Marsh Road Channel Repair Project, (Project Number 56005)

PUBLIC HEARING – (Item 15-17)

15. This Item was continued to January 18, 2017 at the request of the parties
APPEAL OF THE STAFF DECISION TO ISSUE AN ENCROACHMENT PERMIT FOR A DRIVEWAY AT 38 SUTHERLAND DRIVE
Report: Public Works Superintendent Steve Tyler
Recommendation: Conduct a public hearing and deny the appeal, thereby upholding staff’s decision to issue an encroachment permit for the driveway approach at 38 Sutherland and in front of the property at 26 Sutherland

16. REQUEST FOR A TENTATIVE PARCEL MAP CERTIFICATE TO CREATE TWO LOTS AT 10 SARGENT LANE (APN 073-261-030)
Report: Stephanie Davis, Senior Planner
Recommendation: Approve the attached Tentative Parcel Map Certificate, making the findings listed in Atherton Municipal Code Section 16.16, and as listed in the Findings section of this staff report

17. INTRODUCTION OF AN ORDINANCE TO AMEND TITLE 15 OF THE ATHERTON MUNICIPAL CODE ADOPTING BY REFERENCE THE 2016 CALIFORNIA BUILDING STANDARDS CODE, RETAINING EXISTING MODIFICATIONS, AND AMENDING CHAPTER 15.52.040 OF THE ATHERTON MUNICIPAL CODE TO COMPLY WITH 2016 CALIFORNIA GREEN BUILDING CODE
Report: Community Services Director Mike Kashiwagi
Recommendation: Introduce the ordinance by Title amending Title 15 of the Atherton Municipal Code for first reading

REGULAR AGENDA – (Items 18-20)

18. REQUEST BY M-ALL TO HOST THE 2017 MAJORS DIVISION ALL STAR TOURNAMENT AT HOMER FIELD/WILLIE MAYS BALLPARK
Report: Community Services Director Mike Kashiwagi
Recommendation: Approve M-ALL request to allow District Major All-Star Tournament during the first 2 weeks of July 2017

19. ACCEPT THE CIVIC CENTER PROJECT STATUS UPDATE; APPROVE THE CONCEPTUAL DESIGNS FOR THE CIVIC CENTER AND HOLBOOK-PALMER PARK CORPORATION YARDS AND PROVIDE FEEDBACK ON THE SFPUC LETTER REGARDING THE WATER LINE
Report: City Engineer Marty Hanneman
Recommendation: 
1. Receive update from the Green Building Committee on sustainability items and costs for the Civic Center and Library project, and
2. Review and Approve conceptual designs for Civic Center and Holbrook-Palmer Corporation yards, and
3. Review November 2, 2016 SFPUC letter regarding the 36-inch water line and provide feedback and direction

20. REVIEW A SUMMARY OF PARK FEES AND PROVIDE STAFF WITH FEEDBACK
Report: Community Services Director Mike Kashiwagi
Recommendation: Review a summary of Park fees and provide staff with feedback

21. COUNCIL REPORTS/COMMENTS

22. FUTURE AGENDA ITEMS

23.   PUBLIC COMMENTS

24. ADJOURN 



PLEASE NOTE THE FOLLOWING INFORMATION:
If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period.

Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting at the Atherton Library, 2 Dinklespiel, Station Lane, and the Town Administrative Offices, 91 Ashfield Road, Atherton, CA 94027. Additionally, agendas and staff reports may be accessed on the town website.
In compliance with SB 343, materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the Town Administrative Offices,
91 Ashfield Road, during normal business hours.

The order of items appearing on this agenda is not a guarantee of the order the items may be heard by the City Council.
Items on this Agenda may be reordered at the discretion of the City Council at the meeting.

Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 752-0500. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF 35.104 ADA Title II)