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Town of Atherton
ATHERTON CHANNEL
DRAINAGE DISTRICT
September 21, 2016
SPECIAL MEETING
7:00 P.M. Council Chambers
94 Ashfield Road,
Atherton, California




This Agenda may not reflect the actual order of items. The order of items is subject to change based on District action.

1. PLEDGE OF ALLEGIANCE

2. ROLL CALL Lewis, Lempres, Widmer, Wiest, DeGolia

3. PRESENTATIONS

None.

4. PUBLIC COMMENTS – As a Special Meeting, Comments are Limited to Items ON the Agenda.

CONSENT CALENDAR (Item 5 Only)

5. APPROVE A RESOLUTION TO AUTHORIZE THE CITY MANAGER TO EXECUTE THE GRANT OF EASEMENT FOR A PORTION OF THE ATHERTON CHANNEL ON BEHALF OF THE ATHERTON CHANNEL DRAINAGE DISTRICT
Report: City Engineer, Marty Hanneman
Recommendation: Approve a resolution to authorize the City Manager to execute the Grant of Easement on behalf of the Atherton Channel Drainage District.

REGULAR AGENDA

PUBLIC COMMENTS

ADJOURN (TO RECONVENE TO THE REGULAR CITY COUNCIL MEETING)

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AGENDA
Town of Atherton
CITY COUNCIL
September 21, 2016
REGULAR MEETING
7:05 PM Council Chambers
94 Ashfield Road,
Atherton, California




This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action.

1. ROLL CALL Lewis, Lempres, Widmer, Wiest, DeGolia

2. PRESENTATIONS

Introduction and Oath of Office – Police Officers Ken MacDonald & Harris Smiler (10 min)

Presentation – CalWater – A presentation on Water District Activities (10 min)

Proclamation – Atherton Resident Nerissa Dexter (5 min)

3. PUBLIC COMMENTS

(This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda. Each speaker may address the Council once for a limit of three minutes.)

4. REPORT OUT OF CLOSED SESSION - Report out by City Attorney

None.

5. CITY MANAGER’S REPORT

6. COMMUNITY ORGANIZATION ROUNDTABLE REPORT

CONSENT CALENDAR (Items 7-14)
(Consent Calendar items are routine in nature and are generally considered in one motion and adopted by a single vote of the City Council. If discussion regarding a Consent Calendar item is desired, the member(s) of the City Council, public, and/or staff wishing to pull the item should so indicate at the time the Mayor calls for consideration of the Consent Calendar.)

7. APPROVAL OF JULY 6 SPECIAL MEETING, JULY 20 REGULAR MEETING, AND AUGUST 24, 2016 SPECIAL MEETING MINUTES
Report: City Clerk Theresa DellaSanta
Recommendation: Approve meeting minutes.

8. APPROVAL OF BILLS AND CLAIMS FOR JULY IN THE AMOUNT OF $1,757,270 AND BILLS AND CLAIMS FOR AUGUST IN THE AMOUNT OF $2,422,052
Report: Finance Director Robert Barron III
Recommendation: Approve Bills and Claims in the amount of $4,179,322.

9. ADOPTION OF RESOLUTION ACCEPTING EXPENDITURES FOR BALANCE OF FISCAL YEAR 2016-2017 SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUND (SLESF), CITIZEN’S OPTION FOR PUBLIC SAFETY (COPS) GRANT
Report: Acting Chief Joe Wade
Recommendation: Adopt the attached resolution accepting the recommended expenditures of the remaining balance of FY 2016-17 Supplemental Law Enforcement Services Fund (SLESF), Citizen’s Option for Public Safety (COPS) Grant in the amount of $100,000.00 in accordance with California state requirements.

10. APPROVAL OF THE ATHERTON ARTS FOUNDATION BUDGET REQUEST - FY 2016-2017
Report: Finance Director Robert Barron III
Recommendation: Approve the FY 2016-2017 Budget Request from the Atherton Arts Foundation in the amount of $10,745.

11. AUTHORIZE PARTICIPATION IN THE PENINSULA SUNSHARES PROGRAM
Report: City Clerk Theresa DellaSanta
Recommendation: Approve letter of support for participation in Peninsula Sunshares.

12. ADOPT PAY SCHEDULES FOR COMPLIANCE WITH CALIFORNIA CODE OF REGULATIONS SECTION 570.5 AS REQUIRED BY CALIFORNIA PUBLIC EMPLOYEES RETIREMENT SYSTEM (CALPERS)
Report: Finance Director Robert Barron III
Recommendation: Adopt resolution approving revised pay schedules for FY 2014/15 through FY 2016/17 for compliance with California Code of Regulations Section 570.5 as required by CalPERS.

13. ACCEPTANCE OF WORK, AUTHORIZATION TO RECORD NOTICE OF COMPLETION FOR THE 2016 SLURRY SEAL PROJECT
Report: City Engineer, Marty Hanneman
Recommendation: Accept work and authorize recording of a Notice of Completion for the 2016 Slurry Seal Project, Number 56071.

14. ACCEPT THE AMENDMENTS THE PEDESTRIAN AND BICYCLE MASTER PLAN TO DESIGNATE PORTIONS OF OAK GROVE AVENUE AS A CLASS II BIKE ROUTE AND REMOVE CLASS II DESIGNATION ON PORTIONS OF GLENWOOD AVENUE
Report: City Engineer Marty Hanneman
Recommendation: Accept the attached amendment to the Atherton Bicycle and Pedestrian Master Plan (BPMP) to: 1) Designate Oak Grove Avenue, between Laurel Street and Middlefield Road (within Town limits) as a Class II route; and 2) Remove the Class II bike route designation on Glenwood Avenue between Laurel Street and Middlefield Road.

REGULAR AGENDA – (Items 15-19)

15. PROVIDE FEEDBACK TO STAFF REGARDING THE BUSINESS LICENSE TAX STRATEGY PLAN/CALENDAR
Report: Finance Director Robert Barron III
Recommendation: Provide feedback to staff regarding the business license strategy plan and timeline for putting the business license tax on the November 2018 election ballot.

16. RATIFY THE MEMORANDUM OF UNDERSTANDING BETWEEN THE TOWN OF ATHERTON AND THE ATHERTON POLICE OFFICERS ASSOCIATION AND APPROVE THE FY 2016/17 UPDATED SALARY SCHEDULE
Report: City Manager George Rodericks
Recommendation: 1) Adopt the attached Resolution ratifying the FY 2016-2019 Memorandum of Understanding (MOU) between the Town of Atherton and the Atherton Police Officers Association (APOA) establishing salaries and benefits for those personnel effective October 1, 2016 through June 30, 2019; and 2) Adopt the attached Resolution approving the FY 2016/17 Updated Salary Schedule.

17. APPROVAL OF 4th AMENDMENT TO CITY MANAGER’S AGREEMENT
Report: City Attorney William Conners
Recommendation: Approve 4th amendment to City Manager’s Agreement and read City Manager’s salary and benefits orally into the record.

18. PROVIDE DIRECTION TO STAFF FOR PARTICIPATION LEVEL IN PENINSULA CLEAN ENERGY FOR MUNICIPAL ACCOUNTS
Report: City Manager George Rodericks
Recommendation: Provide direction to staff for participation level in Peninsula Clean Energy for municipal accounts.

19. ACCEPT THE CIVIC CENTER PROJECT STATUS UPDATE; PROVIDE FEEDBACK ON THE CIVIC CENTER AND LIBRARY DESIGNS; RECEIVE UPDATE ON THE SFPUC WATER LINE AND PROVIDE FEEDBACK
Report: City Engineer Marty Hanneman
Recommendation: 1) Review the updated Civic Center and Library floor plans and elevations and provide feedback; and 2) Review the information on SFPUC 36-inch water line potential relocation and provide feedback.

20. COUNCIL REPORTS/COMMENTS

21. FUTURE AGENDA ITEMS

22. PUBLIC COMMENTS

23. ADJOURN

PLEASE NOTE THE FOLLOWING INFORMATION:

If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period.

Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting at the Atherton Library, 2 Dinklespiel, Station Lane, and the Town Administrative Offices, 91 Ashfield Road, Atherton, CA 94027. Additionally, agendas and staff reports may be accessed on the town website.

In compliance with SB 343, materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the Town Administrative Offices, 91 Ashfield Road, during normal business hours.

The order of items appearing on this agenda is not a guarantee of the order the items may be heard by the City Council.

Items on this Agenda may be reordered at the discretion of the City Council at the meeting.

Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 752-0500. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF 35.104 ADA Title II)