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Town of Atherton

CITY COUNCIL 
AGENDA
June 15, 2016
7:00 PM
Regular Meeting
TOWN COUNCIL CHAMBERS
      
94 Ashfield Road
      
Atherton, California


1. PLEDGE OF ALLEGIANCE

2. ROLL CALL Lewis, Lempres, Widmer, Wiest, DeGolia

3. PRESENTATIONS

4. PUBLIC COMMENTS (This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda. Each speaker may address the Council once for a limit of three minutes.)

5. REPORT OUT OF CLOSED SESSION - Report out by City Attorney

6. CITY MANAGER’S REPORT

7. COMMUNITY ORGANIZATION ROUNDTABLE REPORT

CONSENT CALENDAR (Items 8-14)
(Consent Calendar items are routine in nature and are generally considered in one motion and adopted by a single vote of the City Council. If discussion regarding a Consent Calendar item is desired, the member(s) of the City Council, public, and/or staff wishing to pull the item should so indicate at the time the Mayor calls for consideration of the Consent Calendar.)

8. APPROVAL OF MAY 18, 2016 REGULAR MEETING MINUTES
Report: City Clerk Theresa DellaSanta
Recommendation: Approve meeting minutes

9. APPROVAL OF BILLS AND CLAIMS FOR APRIL IN THE AMOUNT OF $875,632
Report: Finance Director Robert Barron III
Recommendation: Approve Bills and Claims in the amount of $875,632

10. APPROVE A 1-YEAR EXTENSION OF TREE MAINTENANCE SERVICE CONTRACT WITH WEST COAST ARBORISTS
Report: Community Services Director Mike Kashiwagi
Recommendation: Extend the Tree Maintenance Service contract with West Coast Arborists, Inc., for 1 additional year; direct the City Attorney to prepare the appropriate contract; and authorize the City Manager to execute the contract on behalf of the Town

11. AUTHORIZATION TO APPLY FOR CALRECYCLE BEVERAGE CONTAINER RECYCLING PAYMENT PROGRAM AND ADOPT RESOLUTION 16-XX DECLARING TOWN RELATED AUTHORIZATIONS

Report: Finance Director Robert Barron III
Recommendation: Adopt the attached resolution authorizing the submittal of applications for CalRecycle payment programs

12. FIRST AMENDMENT TO AGREEMENT – CONSULTANT AGREEMENT FOR PUBLIC WORKS DIRECTOR SERVICES WITH INTERWEST CONSULTING – CHANGE IN MONTHLY RATE

Report: Community Services Director Mike Kashiwagi
Recommendation: Adopt the First Amendment to Agreement for Consultant Services between the Town of Atherton and Interwest Consulting for Public Works Director Services authorizing a change in base compensation

13. ADOPT PAY SCHEDULES FOR COMPLIANCE WITH CALIFORNIA CODE OF REGULATIONS SECTION 570.5 AS REQUIRED BY CALIFORNIA PUBLIC EMPLOYEES RETIREMENT SYSTEM (CALPERS)
Report: Finance Director Robert Barron III
Recommendation: Adopt resolution approving revised pay schedules for FY 2011/12 through FY 2015/16 for compliance with California Code of Regulations section 570.5 as required by CalPERS

14. INTRODUCTION AND FIRST READING TO AMEND ATHERTON MUNICIPAL CODE SECTION 12.24.085 TO ALLOW BICYCLES ACCESS TO A SECTION OF WALKING PATH AT HOLBROOK-PALMER PARK
Report: Public Works Director Mike Kashiwagi
Recommendation: Introduce for first reading an amendment to Atherton Municipal Code Section 12.24.085 to allow bicycles access to a section of the walking path at Holbrook-Palmer Park; waive future reading and set second reading and adoption for July 20, 2016.

PUBLIC HEARING – None

REGULAR AGENDA – (Items 15-20)

15. RECEIVE THE STAFF REPORT ON THE NEIGHBORHOOD TRAFFIC MANAGEMENT PROGRAM AND CONTINUE THE ITEM TO THE JULY 20 CITY COUNCIL MEETING FOR FURTHER DISCUSSION AND CONSIDERATION OF ADOPTION
Report: Community Services Director Mike Kashiwagi
Recommendation: Receive the Staff Report on the Neighborhood Traffic Management Program; ask clarifying questions; take public comment, and then continue the item to the July 20 City Council Meeting for further discussion and consideration of adoption

16. COMMITTEE AND COMMISSION APPOINTMENTS & POSSIBLE INTERVIEWS
Report: City Manager George Rodericks
Recommendation: Consider appointments to the Audit/Finance Committee, Park & Recreation Committee, Planning Commission, Rail Committee and Transportation Committee

17. ADOPT THE ATTACHED RESOLUTIONS ADOPTING THE FY 2016/17 OPERATIONS AND CAPITAL BUDGET, THE 2016/17 SALARY AND CLASSIFICATION SCHEDULE, AND THE GANN LIMIT APPROPRIATIONS
Report: Finance Director Robert Barron III
Recommendation: Adopt the accompanying Resolutions:
a. The FY 2016/17 Gann Limit Appropriations;
b. The FY 2016/17 Salary Schedules and Classifications;
c. The FY 2016/17 Operating and Capital Improvement Budget.

18. ADOPTION OF A RESOLUTION ASSESSING A SPECIAL PARCEL TAX FOR MUNICIPAL SERVICES FOR FISCAL YEAR 2016/17

Report: Finance Director Robert Barron III
Recommendation: Adopt a resolution assessing a special parcel tax for municipal services for the FY 2016/17

19. RECEIVE AND FILE THE CIVIC CENTER PROJECT STATUS REPORT FOR JUNE 2016
Report: City Engineer Mary Grace Houlihan
Recommendation: Receive and File

20. ENVIRONMENTAL PROGRAMS COMMITTEE (EPC) AFTER ACTION REPORT FOR EARTH DAY EVENT AND A REVIEW/CONSIDERATION OF AMENDMENTS RELATED TO THE EVENT BUDGET
Report: City Manager George Rodericks
Recommendation: Review the After Action Report and provide staff with direction related to the Earth Action Fair budget needs

21. COUNCIL REPORTS/COMMENTS

22. FUTURE AGENDA ITEMS

23. PUBLIC COMMENTS

24. ADJOURN



PLEASE NOTE THE FOLLOWING INFORMATION:
If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period.

Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting at the Atherton Library, 2 Dinklespiel, Station Lane, and the Town Administrative Offices, 91 Ashfield Road, Atherton, CA 94027. Additionally, agendas and staff reports may be accessed on the town website at: www.ci.atherton.ca.us
In compliance with SB 343, materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the Town Administrative Offices,
91 Ashfield Road, during normal business hours.

The order of items appearing on this agenda is not a guarantee of the order the items may be heard by the City Council.
Items on this Agenda may be reordered at the discretion of the City Council at the meeting.

Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 752-0500. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF 35.104 ADA Title II)