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Town of Atherton

CITY COUNCIL 
AGENDA
May 18, 2016
6:00 P.M. – SPECIAL MEETING - CLOSED SESSION
Conference Room; Town Administrative Offices
7:00 PM - Regular Meeting
TOWN COUNCIL CHAMBERS
      
94 Ashfield Road
      
Atherton, California


6:00 PM CLOSED SESSION IN CONFERENCE ROOM

ROLL CALL Wiest, DeGolia, Widmer, Lewis, Lempres

PUBLIC COMMENTS

Public Announcement of Closed Session Items

CLOSED SESSION

A. CONFERENCE WITH LABOR NEGOTIATOR – Labor negotiations pursuant to Government Code Section 54957.6

Agency Negotiators: George Rodericks, City Manager
Employee Organization: Unrepresented Employees, Atherton Police Officers’ Association

B. PUBLIC EMPLOYEE PERFORMANCE EVALUATION - Pursuant to Government Code Section 54957(b)

City Manager

7:00 PM REGULAR SESSION

1. PLEDGE OF ALLEGIANCE

2. ROLL CALL Lewis, Lempres, Widmer, Wiest, DeGolia

3. PRESENTATIONS

Proclamation – Nanette Chapman

4. PUBLIC COMMENTS (This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda. Each speaker may address the Council once for a limit of three minutes.)

5. REPORT OUT OF CLOSED SESSION - Report out by City Attorney

6. CITY MANAGER’S REPORT

7. COMMUNITY ORGANIZATION ROUNDTABLE REPORT

CONSENT CALENDAR (Items 8-13)
(Consent Calendar items are routine in nature and are generally considered in one motion and adopted by a single vote of the City Council. If discussion regarding a Consent Calendar item is desired, the member(s) of the City Council, public, and/or staff wishing to pull the item should so indicate at the time the Mayor calls for consideration of the Consent Calendar.)

8. APPROVAL OF MAY 4 SPECIAL MEETING AND APRIL 20, 2016 REGULAR MEETING MINUTES
Report: City Clerk Theresa DellaSanta
Recommendation: Approve meeting minutes

9. APPROVAL OF BILLS AND CLAIMS FOR APRIL IN THE AMOUNT OF $ 998,526
Report: Finance Director Robert Barron III
Recommendation: Approve Bills and Claims in the amount of $ 998,526

10. AUTHORIZE CHANGE ORDER FOR REHABILITATION OF SEWER TRUNK MAIN IN MARSH ROAD AND REIMBURSEMENT AGREEMENT BETWEEN WEST BAY SANITARY DISTRICT AND TOWN OF ATHERTON
Report: Mike Kashiwagi, Community Services Director
Recommendation: Authorize a change order to the Marsh Road Channel Repair contract with Granite Construction for the rehabilitation of the West Bay Sanitary District Trunk Main located in Marsh Road; direct the City Attorney to prepare and the City Manager to execute a reimbursement agreement with West Bay Sanitary District for all costs associated with said trunk main rehabilitation change order

11. AWARD A PROFESSIONAL SERVICES AGREEMENT WITH W-TRANS FOR THE EL CAMINO REAL COMPLETE STREETS PLAN
Report: Community Services Director Mike Kashiwagi
Recommendation: Direct the City Attorney to prepare and the City Manager to execute a professional services contract with W-Trans for a not to exceed fee of $98,600 to perform transportation analysis, community engagement, and management services necessary for the preparation of the first phase El Camino Real Complete Streets Plan

12. ADOPTION OF RESOLUTION 16-XX CALLING THE NOVEMBER 8, 2016 PRESIDENTIAL GENERAL ELECTION, REQUEST CONSOLIDATION, AND CONTRACT WITH THE CHIEF ELECTIONS OFFICE FOR ELECTION SERVICES
Report: City Clerk Theresa DellaSanta
Recommendation: Adopt Resolution 16-xx calling the Presidential General Election, for the purpose of electing two (2) members of the Atherton City Council, to be held on November 8, 2016; requesting the San Mateo County Board of Supervisors to consolidate the election with any other elections to be held on November 8, 2016; contracting with the Chief Elections Official for the purpose of providing election services; and authorizing the City Manager to sign the service agreement with the County Elections Officer

13. ADOPTION OF RESOLUTION REQUIRING CANDIDATES TO BE CHARGED A DEPOSIT TO COVER THE COST OF PUBLICATION FOR STATEMENT OF QUALIFICATIONS FOR THE NOVEMBER 8, 2016 PRESIDENTIAL GENERAL ELECTION
Report: City Clerk Theresa DellaSanta
Recommendation: Staff recommends adoption of a resolution requiring candidates to pay the prorated cost of publication and distribution of the Statement of Qualifications and specifying the length of the Statement for the November 8, 2016 Presidential General Election

PUBLIC HEARING – None

REGULAR AGENDA – (Items 14-15)

14. CIVIC CENTER STATUS UPDATE
- Attachment 9 - Cost Model Manager; Attachment 10 - Schematic Design Cost Estimate
Report: Community Services Director Mike Kashiwagi
Recommendation: Community Services Director Mike Kashiwagi
a. Approve the Civic Center Schematic Design;
b. Authorize the City Manager to execute Amendment Number 3 for Design Development with WRNS Studio in the amount of $767,985, pending receipt of a contribution of $506,870 from Atherton Now; and
c. Accept the Cost Estimate or direct the CCAC to work with WRNS Studio and staff to make design changes consistent with Council direction

15. REVIEW OF FY 2016/17 CAPITAL IMPROVEMENT PROGRAM
Report: Finance Director Robert Barron III
Recommendation: Review, discuss, and provide feedback regarding proposed projects, programs and funding for the Capital Improvement Program (CIP)

16. COUNCIL REPORTS/COMMENTS

17. FUTURE AGENDA ITEMS

18. PUBLIC COMMENTS

19. ADJOURN



PLEASE NOTE THE FOLLOWING INFORMATION:
If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period.

Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting at the Atherton Library, 2 Dinklespiel, Station Lane, and the Town Administrative Offices, 91 Ashfield Road, Atherton, CA 94027. Additionally, agendas and staff reports may be accessed on the town website at: www.ci.atherton.ca.us
In compliance with SB 343, materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the Town Administrative Offices,
91 Ashfield Road, during normal business hours.

The order of items appearing on this agenda is not a guarantee of the order the items may be heard by the City Council.
Items on this Agenda may be reordered at the discretion of the City Council at the meeting.

Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 752-0500. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF 35.104 ADA Title II)