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Town of Atherton

CITY COUNCIL 
AGENDA
April 20, 2016
6:00 P.M. – SPECIAL MEETING - CLOSED SESSION
Conference Room; Town Administrative Offices
7:00 PM - Regular Meeting
TOWN COUNCIL CHAMBERS
      
94 Ashfield Road
      
Atherton, California


6:00 PM CLOSED SESSION IN CONFERENCE ROOM

ROLL CALL Wiest, DeGolia, Widmer, Lewis, Lempres

PUBLIC COMMENTS

Public Announcement of Closed Session Items

CLOSED SESSION

A. CONFERENCE WITH LABOR NEGOTIATOR – Labor negotiations pursuant to Government Code Section 54957.6

Agency Negotiators: George Rodericks, City Manager
Employee Organization: Unrepresented Employees, Atherton Police Officers’ Association

B. PUBLIC EMPLOYEE PERFORMANCE EVALUATION - Pursuant to Government Code Section 54957(b)

City Manager

7:00 PM REGULAR SESSION

1. PLEDGE OF ALLEGIANCE

2. ROLL CALL Lewis, Lempres, Widmer, Wiest, DeGolia

3. PRESENTATIONS

Proclamation - National Police Week Proclamation
Public Safety Communications Personnel Proclamation

Tree Awards Presentation – Town Arborist Sally Bentz

4. PUBLIC COMMENTS (This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda. Each speaker may address the Council once for a limit of three minutes.)

5. REPORT OUT OF CLOSED SESSION - Report out by City Attorney

6. CITY MANAGER’S REPORT


7. COMMUNITY ORGANIZATION ROUNDTABLE REPORT

CONSENT CALENDAR (Items 8- 17)
(Consent Calendar items are routine in nature and are generally considered in one motion and adopted by a single vote of the City Council. If discussion regarding a Consent Calendar item is desired, the member(s) of the City Council, public, and/or staff wishing to pull the item should so indicate at the time the Mayor calls for consideration of the Consent Calendar.)

8. APPROVAL OF APRIL 6 SPECIAL MEETING AND MARCH 16, 2016 REGULAR MEETING MINUTES
Report: City Clerk Theresa DellaSanta
Recommendation: Approve meeting minutes

9. APPROVAL OF BILLS AND CLAIMS FOR MARCH IN THE AMOUNT OF $1,098,914
Report: Finance Director Robert Barron III
Recommendation: Approve Bills and Claims in the amount of $1,098,914

10. ACCEPTANCE OF TREASURER’S REPORT FOR THE THIRD QUARTER ENDED MARCH 31, 2016
Report: Finance Director Robert Barron III
Recommendation: Accept the Treasurer’s Report for the Third Quarter Ended March 31, 2016

11. CONSIDER AN ORDINANCE AMENDING ATHERTON MUNICIPAL CODE CHAPTER 6.04; ANIMAL AND FOWL
Report: Town Planner Lisa Costa Sanders
Recommendation: The Planning Commission and staff recommend that the City Council adopt an Ordinance amending Atherton Municipal Code Chapter 6.04 regulating the keeping of fowl in Atherton

12. ACCEPT THE 2015 ANNUAL REPORT TO THE CITY COUNCIL ON THE ATHERTON GENERAL PLAN IMPLEMENTATION

Report: Town Planner Lisa Costa Sanders
Recommendation: Accept the Annual Report and authorize its transmittal to the California Governor’s Office of Planning and Research and the California Department of Housing and Community Development pursuant to Section 65400 of the California Government Code (CGC).

13. ACCEPTANCE OF WORK, AUTHORIZATION TO RECORD NOTICE OF COMPLETION FOR THE CLASS III BIKE ROUTE PROJECT
Report: Community Services Director Mike Kashiwagi
Recommendation: Accept work and authorize recording of a Notice of Completion for the Class III Bike Route Project, Number 56072

14. CONSIDERATION TO APPROVE ADDITIONAL TRAFFIC ANALYSIS FOR THE EL CAMINO REAL/SELBY LANE INTERSECTION AND AMEND THE EXISTING CONSULTANT SERVICES AGREEMENT WITH MARK THOMAS AND COMPANY FOR A NOT-TO-EXCEED AMOUNT OF $26,900
Report: Community Services Director Mike Kashiwagi
Recommendation: Approve and authorize an amendment to the Mark Thomas and Company Consultant Services Agreement for a not-to-exceed amount of $26,900 to perform additional traffic analysis for the El Camino Real/Selby Lane intersection

15. ACCEPTANCE OF WORK, AUTHORIZATION TO RECORD NOTICE OF COMPLETION FOR THE 2016 SPRING PATCHING PROJECT
Report: Community Services Director Mike Kashiwagi
Recommendation: Accept work and authorize recording of a Notice of Completion for the 2016 Spring Patching Project, Number 56070

16. APPROVE 1-YEAR LEASE EXTENSION FOR KNOX PRESCHOOL
Report: Community Services Director Mike Kashiwagi
Recommendation: Approve a one-year lease extension with an option for two additional one-year extensions for the Knox Preschool at Holbrook-Palmer Park

17. APPROVE AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH BIGGS CARDOSA ASSOCIATES, INC. FOR THE MARSH ROAD RETAINING WALL REPAIR PROJECT FOR A NOT-TO-EXCEED AMOUNT OF $53,500

Report: Community Services Director Mike Kashiwagi
Recommendation: Approve an amendment to the professional services agreement with Biggs Cardosa Associates, Inc. for an additional not to exceed fee of $53,500 to perform construction engineering support services necessary for the Marsh Road Retaining Wall Repair Project

PUBLIC HEARING – (Item 18)

18. ADOPTION OF FEE RESOLUTION AMENDING FEES AND CHARGES RELATED TO RENTAL FEES AT HOLBROOK PALMER PARK
Report: Community Services Director Mike Kashiwagi
Recommendation: Review and approve the attached Fee Resolution amending Fees and Charges related to rental fees at Holbrook Palmer Park

REGULAR AGENDA – (Items 19-22)

19. CIVIC CENTER STATUS UPDATE
Report: Community Services Director Mike Kashiwagi
Recommendation: Receive and File

20. APPROVE A CONSTRUCTION MANAGEMENT PROFESSIONAL SERVICES AGREEMENT WITH GHIRARDELLI ASSOCIATES FOR THE MARSH ROAD RETAINING WALL REPAIR PROJECT
Report: Community Services Director Mike Kashiwagi
Recommendation: Direct the City Attorney to prepare and the City Manager to execute a professional services agreement with Ghirardelli Associates for a not to exceed fee of $332,729.84 to perform construction inspection and management services necessary for the Marsh Road Retaining Wall Repair Project

21. AWARD OF CONSTRUCTION CONTRACT FOR MARSH ROAD CHANNEL REPAIR, PROJECT NUMBER 56005 AND AMEND THE EXISTING CAPITAL IMPROVEMENT BUDGET FOR THE MARSH ROAD CHANNEL REPAIR PROJECT BY ADDING AN ADDITIONAL $811,168
Report: Community Services Director Mike Kashiwagi
Recommendation: Award the construction contract for Marsh Road Channel Repair, Project Number 56005 to the low bidder, Granite Construction Company of Santa Clara for $3,144,080, authorize issuance of change orders up to $300,000; authorize the City Manager to execute the contract and change orders as required on behalf of the Town and direct contract to proceed on critical submittals immediately

22. DISCUSSION OF A PROPOSED MODIFICATION TO THE MUNICIPAL CODE, SECTION 12.24.085 TO ALLOW BICYCLE ACCESS TO A SECTION OF WALKING PATH AT HOLBROOK-PALMER PARK
Report: Community Services Director Mike Kashiwagi
Recommendation: If deemed appropriate, authorize staff to pursue modifications to Atherton Municipal Code Section 12.24.085 to allow bicycle access to a section of the walking path at Holbrook-Palmer Park

23. COUNCIL REPORTS/COMMENTS

24. FUTURE AGENDA ITEMS

25. PUBLIC COMMENTS

26. ADJOURN



PLEASE NOTE THE FOLLOWING INFORMATION:
If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period.

Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting at the Atherton Library, 2 Dinklespiel, Station Lane, and the Town Administrative Offices, 91 Ashfield Road, Atherton, CA 94027. Additionally, agendas and staff reports may be accessed on the town website at: www.ci.atherton.ca.us
In compliance with SB 343, materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the Town Administrative Offices,
91 Ashfield Road, during normal business hours.

The order of items appearing on this agenda is not a guarantee of the order the items may be heard by the City Council.
Items on this Agenda may be reordered at the discretion of the City Council at the meeting.

Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 752-0500. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF 35.104 ADA Title II)