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Town of Atherton

CITY COUNCIL 
AGENDA
March 16, 2016
7:00 PM - Regular Meeting
TOWN COUNCIL CHAMBERS
      
94 Ashfield Road
      
Atherton, California


7:00 PM REGULAR SESSION

1. PLEDGE OF ALLEGIANCE

2. ROLL CALL Lewis, Lempres, Widmer, Wiest, DeGolia

3. PRESENTATIONS 

Proclamation - Red Cross Month

4. PUBLIC COMMENTS (This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda. Each speaker may address the Council once for a limit of three minutes.)

5. REPORT OUT OF CLOSED SESSION - Report out by City Attorney

6. CITY MANAGER’S REPORT
a. Recommendation: Authorization for the Mayor to execute a Letter on behalf of the Town providing feedback to the Greenheart Development EIR in Menlo Park and that the Mayor appoint a member of the Council to meet with Town staff and the Greenheart Land Company to discuss related issue
b. Recommendation: Feedback Regarding the Marsh Road Construction Plan

7. COMMUNITY ORGANIZATION ROUNDTABLE REPORT

CONSENT CALENDAR (Items 8- 11)
(Consent Calendar items are routine in nature and are generally considered in one motion and adopted by a single vote of the City Council. If discussion regarding a Consent Calendar item is desired, the member(s) of the City Council, public, and/or staff wishing to pull the item should so indicate at the time the Mayor calls for consideration of the Consent Calendar.)

8. APPROVAL OF FEBRUARY 3 AND MARCH 2 SPECIAL MEETING AND FEBRUARY 17, 2016 REGULAR MEETING MINUTES
Report: City Clerk Theresa DellaSanta
Recommendation: Approve meeting minutes

9. APPROVAL OF BILLS AND CLAIMS FOR FEBRUARY IN THE AMOUNT OF $912,472
Report: Finance Director Robert Barron III
Recommendation: Approve Bills and Claims in the amount of $912,472

10. AWARD OF CONTRACT FOR THE 2016 SLURRY SEAL PROJECT, PROJECT NUMBER 56071
Report: Community Services Director Mike Kashiwagi
Recommendation: Award the construction contract for 2016 Slurry Seal Project, Project Number 56071 to the low bidder, Pavement Coating Co. of Jurupa Valley for $108,985.00; direct the City Attorney to prepare the contract; and authorize the City Manager to execute the contract on behalf of the Town

11. AUTHORIZE AN AMENDMENT TO THE AGREEMENT WITH KIMLEY-HORN AND ASSOCIATES FOR ADDITIONAL SERVICE REQUESTS FOR THE BELBROOK CULVERT REPAIR PROJECT
Report: Community Services Director Mike Kashiwagi
Recommendation: Authorize an amendment to the agreement with Kimley-Horn and Associates (KHA) for additional service requests not to exceed the amount of $39,900 for the Belbrook Culvert Repair Project

PUBLIC HEARING – (Item 12)

12. CONSIDER AN ORDINANCE AMENDING ATHERTON MUNICIPAL CODE CHAPTER 6.04; ANIMAL AND FOWL
Report: Town Planner Lisa Costa Sanders
Recommendation: The Planning Commission and staff recommend that the City Council adopt an Ordinance amending Atherton Municipal Code Chapter 6.04 regulating the keeping of fowl in Atherton

REGULAR AGENDA – (Items 13-16)

13. APPROVAL OF A BUDGET AMENDMENT TO CONTRIBUTE FUNDS TO JOINT VENTURE SILICON VALLEY AND SUSTAINABLE SILICON VALLEY
Report: City Manager George Rodericks
Recommendation: Adopt Resolution No. 16-XX authorizing a budget amendment to contribute funds to Joint Venture Silicon Valley and Sustainable Silicon Valley

14. CONSULTANT INVESTIGATION OF LAS LOMITAS SCHOOL STORMWATER DETENTION FACILITY
Report: Community Services Director Mike Kashiwagi
Recommendation: Authorize the City Attorney to draft and the City Manager to execute a professional services agreement with Callender Associates for a feasibility study for a stormwater detention facility at Las Lomitas School for a not to exceed fee of $46,137

15. CIVIC CENTER PROJECT STATUS REPORT

Report: Community Services Director Mike Kashiwagi
Recommendation: Receive and File

16. ADDITIONAL SERVICE REQUEST FOR SFPUC WATER LINE RELOCATION DESIGN
Report: Community Services Director Mike Kashiwagi
Recommendation: Authorize the City Attorney to draft and the City Manager to execute an amendment to the Professional Services Agreement with WRNS Studio for design services for replacement of the San Francisco Public Utilities Commission water line for a not to exceed fee of $53,500

17. COUNCIL REPORTS/COMMENTS

18. FUTURE AGENDA ITEMS

19. PUBLIC COMMENTS

20. ADJOURN 



PLEASE NOTE THE FOLLOWING INFORMATION:
If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period.

Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting at the Atherton Library, 2 Dinklespiel, Station Lane, and the Town Administrative Offices, 91 Ashfield Road, Atherton, CA 94027. Additionally, agendas and staff reports may be accessed on the town website at: www.ci.atherton.ca.us
In compliance with SB 343, materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the Town Administrative Offices,
91 Ashfield Road, during normal business hours.

The order of items appearing on this agenda is not a guarantee of the order the items may be heard by the City Council.
Items on this Agenda may be reordered at the discretion of the City Council at the meeting.

Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 752-0500. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF 35.104 ADA Title II)