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Town of Atherton

CITY COUNCIL 
AGENDA
February 17, 2016
7:00 PM - Regular Meeting
TOWN COUNCIL CHAMBERS
      
94 Ashfield Road
      
Atherton, California


Vice Mayor Lempres will teleconference from the following location:
67 Courter Ave, Maplewood, NJ 07040
650-690-6661

This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action.

7:00 PM REGULAR SESSION

1. PLEDGE OF ALLEGIANCE

2. ROLL CALL Lewis, Lempres, Widmer, Wiest, DeGolia

3. PRESENTATIONS

Summer Learning Report – Presentation by San Mateo County Library

4. PUBLIC COMMENTS (This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda. Each speaker may address the Council once for a limit of three minutes.)

5. REPORT OUT OF CLOSED SESSION - Report out by City Attorney

6. CITY MANAGER’S REPORT

7. COMMUNITY ORGANIZATION ROUNDTABLE REPORT

CONSENT CALENDAR (Items 8- 13)
(Consent Calendar items are routine in nature and are generally considered in one motion and adopted by a single vote of the City Council. If discussion regarding a Consent Calendar item is desired, the member(s) of the City Council, public, and/or staff wishing to pull the item should so indicate at the time the Mayor calls for consideration of the Consent Calendar.)

8. APPROVAL OF JANUARY 13 SPECIAL MEETING AND JANUARY 20, 2016 REGULAR MEETING MINUTES

Report: City Clerk Theresa DellaSanta
Recommendation: Approve meeting minutes

9. APPROVAL OF BILLS AND CLAIMS FOR JANUARY IN THE AMOUNT OF $1,115,180
Report: Finance Director Robert Barron III
Recommendation: Approve Bills and Claims in the amount of $1,115,180

10. ACCEPTANCE OF TREASURER’S REPORT FOR THE SECOND QUARTER ENDED DECEMBER 30, 2015
Report: Finance Director Robert Barron III
Recommendation: Accept the Treasurer’s Report for the Second Quarter Ended December 31, 2015

11. AWARD OF CONTRACT FOR ¬¬¬¬THE 2016 SPRING PATCHING PROJECT, PROJECT NUMBER 56070
Report: Community Services Director Mike Kashiwagi
Recommendation: Award the construction contract for 2016 Spring Patching Project, project number 56070 to the low bidder, G. Bortolotto & Company of San Carlos for $93,225; direct the City Attorney to prepare the contract; and authorize the City Manager to execute the contract on behalf of the Town

12. AUTHORIZATION TO ISSUE A REQUEST FOR PROPOSAL FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE MARSH ROAD RETAINING WALL REPAIR PROJECT
Report: Community Services Director Mike Kashiwagi
Recommendation: Authorize issuing a Request for Proposal (RFP) for Construction Management Services for the Marsh Road Retaining Wall Repair Project

13. AUTHORIZE AN AMENDMENT TO THE AGREEMENT WITH BIGGS CARDOSA ASSOCIATES FOR TWO ADDITIONAL SERVICE REQUESTS FOR THE MARSH ROAD RETAINING WALL REPAIR PROJECT
Report: Community Services Director Mike Kashiwagi
Recommendation: Authorize an amendment to the agreement with Biggs Cardosa Associates for two additional service requests not to exceed the amount of $25,740.00 for the Marsh Road Retaining Wall Construction Project.

PUBLIC HEARING – (Item 14)

14. CONSIDER AN ORDINANCE AMENDING ATHERTON MUNICIPAL CODE CHAPTER 6.04; ANIMAL AND FOWL
Report: The Planning Commission and staff recommend that the City Council adopt an Ordinance amending Atherton Municipal Code Chapter 6.04 regulating the keeping of fowl in Atherton

REGULAR AGENDA – (Items 15-19)

15. ENVIRONMENTAL PROGRAMS COMMITTEE (EPC) 2016 EARTH DAY EVENT WORK PLAN AND BUDGET AS RECOMMENDED BY THE EPC

Report: Town Planner Lisa Costa Sanders
Recommendation: Review, provide comment, and approve a final an Environmental Programs Committee (EPC) 2016 Earth Day Event work plan

16. PROVIDE DIRECTION REGARDING THE RELOCATION OF KNOX PRESCHOOL WITHIN HOLBROOK PALMER PARK
Report: Community Services Director Mike Kashiwagi
Recommendation: Provide direction to staff regarding the relocation of Knox Preschool within Holbrook Palmer Park per the adopted Holbrook Palmer Park Master Plan

17. MID-YEAR BUDGET REPORT FOR FY 2015-2016 AND BUDGET AMENDMENT FOR ADJUSTMENTS
Report: Finance Director Robert Barron III
Recommendation: Receive and file the Mid-Year Budget Review for the General Fund for FY 2015-2016 and adopt the attached Resolution authorizing a Budget Amendment for Adjustments

18. APPROVE SOLICITATION OF REQUEST FOR PROPOSAL FOR INTERNET TECHNOLOGY SERVICES
Report: City Manager George Rodericks
Recommendation: Approve the Internet Technology (IT) Services Request for Proposal (RFP).

19. CIVIC CENTER PROJECT STATUS REPORT
Report: Community Services Director Mike Kashiwagi
Recommendation: Receive report and provide feedback to the CCAC and staff regarding recommendations from the CCAC on exterior design

20. COUNCIL REPORTS/COMMENTS - Lewis ,  Widmer

21. FUTURE AGENDA ITEMS

22. PUBLIC COMMENTS

23. ADJOURN



PLEASE NOTE THE FOLLOWING INFORMATION:
If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period.

Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting at the Atherton Library, 2 Dinklespiel, Station Lane, and the Town Administrative Offices, 91 Ashfield Road, Atherton, CA 94027. Additionally, agendas and staff reports may be accessed on the town website at: www.ci.atherton.ca.us
In compliance with SB 343, materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the Town Administrative Offices,
91 Ashfield Road, during normal business hours.

The order of items appearing on this agenda is not a guarantee of the order the items may be heard by the City Council.
Items on this Agenda may be reordered at the discretion of the City Council at the meeting.

Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 752-0500. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF 35.104 ADA Title II)