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Town of Atherton

CITY COUNCIL 
AGENDA
January 20, 2016
7:00 PM - Regular Meeting
TOWN COUNCIL CHAMBERS
      
94 Ashfield Road
      
Atherton, California


This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action.

7:00 PM REGULAR SESSION

1. PLEDGE OF ALLEGIANCE

2. ROLL CALL Lewis, Lempres, Widmer, Wiest, DeGolia

3. PRESENTATIONS

Joint Venture Silicon Valley Presentation – By Russell Hancock

Sustainable Silicon Valley Presentation on Net Positive 2050 Initiative – By Cynthia Clark & Jennifer Thompson

4. PUBLIC COMMENTS (This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda. Each speaker may address the Council once for a limit of three minutes.)

5. REPORT OUT OF CLOSED SESSION - Report out by City Attorney

6. CITY MANAGER’S REPORT

7. COMMUNITY ORGANIZATION ROUNDTABLE REPORT

CONSENT CALENDAR (Items 8- 13)
(Consent Calendar items are routine in nature and are generally considered in one motion and adopted by a single vote of the City Council. If discussion regarding a Consent Calendar item is desired, the member(s) of the City Council, public, and/or staff wishing to pull the item should so indicate at the time the Mayor calls for consideration of the Consent Calendar.)

8. APPROVAL OF DECEMBER 16, 2015 REGULAR MEETING MINUTES
Report: City Clerk Theresa DellaSanta
Recommendation: Approve meeting minutes

9. APPROVAL OF BILLS AND CLAIMS FOR SEPTEMBER IN THE AMOUNT OF $846,506
Report: Finance Director Robert Barron III
Recommendation: Approve Bills and Claims in the amount of $846,506

10. ACCEPTANCE OF FISCAL YEAR 2014-2015 BASIC FINANCIAL STATEMENTS, REPORT ON COMPLIANCE WITH THE AGREEMENT FOR DISTRIBUTION OF SAN MATEO COUNTY MEASURE A FUNDS FOR LOCAL TRANSPORTATION PURPOSE, AGREED UPON PROCEDURES REPORT ON COMPLIANCE WITH THE PROPOSITION 111 APPROPRIATIONS LIMIT, AND MEMORANDUM ON INTERNAL CONTROL AND REQUIRED COMMUNICATIONS
Report: Finance Director Robert Barron III
Recommendation: Accept the FY 2014-2015 Basic Financial Statements and the Memorandum on Internal Control and Required Communications

11. SECOND READING AND ADOPTION OF AN ORDINANCE AUTHORIZING IMPLEMENTATION OF A COMMUNITY CHOICE AGGREGATION PROGRAM IN THE TOWN OF ATHERTON

Report: City Manager George Rodericks
Recommendation: Adopt an ordinance authorizing implementation of a Community Choice Aggregation Program in the Town of Atherton

12. AUTHORIZATION TO ISSUE A REQUEST FOR PROPOSAL FOR THE EL CAMINO REAL COMPLETE STREETS PLAN
Report: Community Services Director Mike Kashiwagi
Recommendation: Authorize issuing a Request for Proposal (RFP) for the El Camino Real Complete Streets Plan

13. ADOPT RESOLUTIONS AUTHORIZING PARTICIPATION IN CALIFORNIA HERO PROGRAM AND FIGTREE PACE FINANCING PROGRAM
Report: City Clerk Theresa DellaSanta
Recommendation: Adopt Resolution 16-XX authorizing the Town’s participation in the California HERO Program and Adopt Resolution 16-XX authorizing the Town’s participation in the Figtree Pace Finance Program

PUBLIC HEARING – None

REGULAR AGENDA – (Items 14-18)

14. CONSIDERATION OF PARTICIPATION IN PENINSULA ADVANCED ENERGY COMMUNITY (PAEC) PROJECT
Report: Community Services Director Mike Kashiwagi
Recommendation: Review the letter of commitment to the Peninsula Advanced Energy Community and authorize the Mayor to sign the letter on behalf of the Town

15. AFFIRM CONCEPT FOR BIDS FOR MARSH ROAD RETAINING WALL REPAIR
Report: Community Services Director Mike Kashiwagi
Recommendation: Affirm the concept of the Request for Bids for the Marsh Road Retaining Wall project.

16. PROVIDE DIRECTION REGARDING PREPARATION OF A REQUEST FOR PROPOSAL FOR PRELIMINARY DESIGN SERVICES TO DETERMINE THE FEASIBILITY AND COST TO CONSTRUCT A ROUNDABOUT AT THE INTERSECTION OF ATHERTON AVENUE AND ALAMEDA DE LAS PULGAS
Report: Community Services Director Mike Kashiwagi
Recommendation: Provide direction regarding the preparation of a Request for Proposal for preliminary design services to determine the feasibility and cost to construct a roundabout at the intersection of Atherton Avenue and Alameda de las Pulgas

17. CIVIC CENTER PROJECT STATUS REPORT

Report: Community Services Director Mike Kashiwagi
Recommendation: Receive report and provide feedback to the CCAC and staff regarding recommendations from the CCAC on exterior design

18. COUNCIL COMMITTEE ASSIGNMENTS

Report: City Manager George Rodericks
Recommendation: Receive and File the Mayor’s City Council Committee Assignments

STUDY SESSION AGENDA (Item 19)

19. CIVIC CENTER PROJECT – NAMING CONVENTIONS
Report: City Manager George Rodericks
Recommendation: Review report and provide direction

20. COUNCIL REPORTS/COMMENTS

21. FUTURE AGENDA ITEMS

22. PUBLIC COMMENTS

23. ADJOURN



PLEASE NOTE THE FOLLOWING INFORMATION:
If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period.

Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting at the Atherton Library, 2 Dinklespiel, Station Lane, and the Town Administrative Offices, 91 Ashfield Road, Atherton, CA 94027. Additionally, agendas and staff reports may be accessed on the town website at: www.ci.atherton.ca.us
In compliance with SB 343, materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the Town Administrative Offices,
91 Ashfield Road, during normal business hours.

The order of items appearing on this agenda is not a guarantee of the order the items may be heard by the City Council.
Items on this Agenda may be reordered at the discretion of the City Council at the meeting.

Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 752-0500. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF 35.104 ADA Title II)