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Town of Atherton

CITY COUNCIL 
AGENDA
November 18, 2015 
7:00 PM - Regular Meeting
TOWN COUNCIL CHAMBERS
      
94 Ashfield Road
      
Atherton, California


This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action.

7:00 PM REGULAR SESSION

1. PLEDGE OF ALLEGIANCE

2. ROLL CALL Widmer, Lewis, DeGolia, Wiest, Lempres

3. PRESENTATIONS 

Tree Protection Awards - Town Arborist Sally Bentz

4. PUBLIC COMMENTS (This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda. Each speaker may address the Council once for a limit of three minutes.)

5. REPORT OUT OF CLOSED SESSION - Report out by City Attorney

6. CITY MANAGER’S REPORT

7. COMMUNITY ORGANIZATION ROUNDTABLE REPORT

CONSENT CALENDAR (Items 8- 13)
(Consent Calendar items are routine in nature and are generally considered in one motion and adopted by a single vote of the City Council. If discussion regarding a Consent Calendar item is desired, the member(s) of the City Council, public, and/or staff wishing to pull the item should so indicate at the time the Mayor calls for consideration of the Consent Calendar.)

8. APPROVAL OF OCTOBER 21, 2015 REGULAR MEETING AND NOVEMBER 4, 2015 SPECIAL MEETING MINUTES
Report: City Clerk Theresa DellaSanta
Recommendation: Approve meeting minutes

9. APPROVAL OF BILLS AND CLAIMS FOR SEPTEMBER IN THE AMOUNT OF $ 1,340,784
Report: Finance Director Robert Barron III
Recommendation: Approve Bills and Claims in the amount of $1,340,784

10. ACCEPTANCE OF TREASURER’S REPORT FOR THE FOURTH QUARTER ENDED SEPTEMBER 30, 2015
Report: Finance Director Robert Barron III
Recommendation: Accept the Treasurer’s Report for the First Quarter Ended September 30, 2015

11. APPROVE CONTRIBUTION TO SAN MATEO COUNTY JOBS FOR YOUTH

Report: City Clerk Theresa DellaSanta
Recommendation: Authorize $570 contribution to San Mateo County Jobs for Youth.

12. AWARD CONSTRUCTION CONTRACT FOR THE EL CAMINO REAL/ ALMENDRAL AVENUE PEDESTRIAN HYBRID BEACON PROJECT
Report: Community Services Director Mike Kashiwagi
Recommendation: Award the construction contract for the El Camino Real/Almendral Avenue Pedestrian Hybrid Beacon Project to the low bidder, Columbia Electric Inc. of San Leandro, CA for $148,414.20; direct the City Attorney to prepare the contract; and authorize the City Manager to execute the contract on behalf of the Town

13. WAIVE MINOR IRREGULARITIES AND AWARD CONSTRUCTION CONTRACT FOR THE CLASS III BIKE ROUTE PROJECT
Report: Community Services Director Mike Kashiwagi
Recommendation: Waive minor bid irregularities and award the construction contract for the Class III Bike Route Project to the apparent low bidder, Reflex Engineering, Inc. of Burlingame, CA for $80,921.30; direct the City Attorney to prepare the contract; and authorize the City Manager to execute the contract on behalf of the Town

PUBLIC HEARING – (Item 14)

14. PUBLIC HEARING ON RECOMMENDED INCREASE TO GREEN WASTE RATES, DECREASE IN GARBAGE CART RATES, AND ESTABLISHING A MINIMUM SERVICE FLAT RATE PER RESIDENT IN THE TOWN OF ATHERTON
Report: Finance Director Robert Barron III
Recommendation: Conduct the Public Hearing regarding the proposed increase in green waste rates, decrease in Garbage cart rates and establishing a minimum service flat fee rate for the Town of Atherton; tabulate any protests received; and if appropriate, introduce the attached Ordinance for first reading, an Ordinance of the City Council of the Town of Atherton Setting Refuse Collection Rates.

REGULAR AGENDA – (Items 15-17)

15. CIVIC CENTER PROJECT STATUS REPORT
Report: Community Services Director Mike Kashiwagi
Recommendation: Receive report and provide feedback to the CCAC and/or staff. No action is required at this time

16. ADOPT FEE RESOLUTION TO WAIVE PERMIT FEES FOR THE INSTALLATION OF PHOTOVOLTAIC SYSTEMS

Report: Community Services Director Mike Kashiwagi
Recommendation: Adopt the attached Resolution waiving the permit fees for the installation of Photovoltaic Systems

17. APPROVAL OF BUDGET AMENDMENT FOR COMPLETION OF THE TOWN’S CLIMATE ACTION PLAN BY DNV, GL AND NEAL MARTIN & ASSOCIATES
Report: Town Planner Lisa Costa Sanders
Recommendation: Adopt the attached resolution authorizing a budget amendment for completion of the Town’s Climate Action Plan and authorize the City Manager to execute a contract for technical energy assistance to complete the preparation of a Climate Action Plan (CAP) with the firm DNV, GL and a budget authorization for Planning staff facilitation and support of the preparation of the CAP with the Town’s Contract Planning firm, Neal Martin & Associates

18. COUNCIL REPORTS/COMMENTS - Widmer

19. FUTURE AGENDA ITEMS

20. PUBLIC COMMENTS

21. ADJOURN