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Town of Atherton

CITY COUNCIL 
AGENDA
September 16, 2015 
6:30 PM - Special Meeting - Closed Session
TOWN CONFERENCE ROOM
91 Ashfield Road
7:00 PM - Regular Meeting
TOWN COUNCIL CHAMBERS
      
94 Ashfield Road
                                                           
Atherton, California

This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action.

6:30 PM CLOSED SESSION IN CONFERENCE ROOM

ROLL CALL Wiest, DeGolia, Widmer, Lewis, Lempres

PUBLIC COMMENTS

Public Announcement of Closed Session Items

CLOSED SESSION

A. PUBLIC EMPLOYEE PERFORMANCE EVALUATION - Pursuant to Government Code Section 54957(b)

City Manager

7:00 PM REGULAR SESSION

1. PLEDGE OF ALLEGIANCE

2. ROLL CALL Widmer, Lewis, DeGolia, Wiest, Lempres

3. PRESENTATIONS

Proclamations for Atherton History Month – Mayor DeGolia

Water Smart Software Presentation – Peter Yolles, CEO

Pacific Gas & Electric (PG&E) Presentation – Vegetation Management Program

4. PUBLIC COMMENTS (This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda. Each speaker may address the Council once for a limit of three minutes.)

5. REPORT OUT OF CLOSED SESSION - Report out by City Attorney

6. CITY MANAGER’S REPORT

7. COMMUNITY ORGANIZATION ROUNDTABLE REPORT

CONSENT CALENDAR (Items 8-19)
(Consent Calendar items are routine in nature and are generally considered in one motion and adopted by a single vote of the City Council. If discussion regarding a Consent Calendar item is desired, the member(s) of the City Council, public, and/or staff wishing to pull the item should so indicate at the time the Mayor calls for consideration of the Consent Calendar.)

8. APPROVAL OF JULY 15, 2015 REGULAR MEETING
Report: Assistant to the City Manager/City Clerk Theresa DellaSanta
Recommendation: Approve meeting minutes

9. APPROVAL OF BILLS AND CLAIMS FOR JULY IN THE AMOUNT OF $1,549,192 AND AUGUST, 2015 IN THE AMOUNT OF $1,780,751
Report: Finance Director Robert Barron III
Recommendation: Approve Bills and Claims in the amount of $3,329,943

10. ADOPT RESOLUTION 15-XX DESIGNATING A VOTING DELEGATE AND UP TO TWO ALTERNATES TO THE LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE – SEPTEMBER 30-OCTOBER 3, SAN JOSE
Report: Assistant to the City Manager Theresa DellaSanta
Recommendation: Adopt Resolution 15-xx designating a voting delegate and an alternate to the League of California Cities Annual Conference in San Jose

11. ATHERTON ART FOUNDATION BUDGET REQUEST - FY 2015-2016
Report: Finance Director Robert Barron III
Recommendation: Approve the FY 2015-2016 Budget Request from the Atherton Arts Foundation in the amount of $16,845 and authorize a grant in that amount from the Evan Creative Design Fund

12. CREATION OF A REFUSE RATE STABILIZATION FUND
Report: Finance Director Robert Barron III
Recommendation: Authorize the creation of a Refuse Rate Stabilization fund

13. ACCEPTANCE OF TREASURER’S REPORT FOR THE FOURTH QUARTER ENDED JUNE 30, 2015

Report: Finance Director Robert Barron III
Recommendation: Accept the Treasurer’s Report for the Fourth Quarter Ended June 30, 2015

14. ACCEPTANCE OF WORK, AUTHORIZATION TO RECORD NOTICE OF COMPLETION FOR THE 2014 ATHERTON AVENUE/FAIR OAKS LANE/MIDDLEFIELD ROAD MAINTENANCE PROJECT
Report: Community Services Director Mike Kashiwagi
Recommendation: Accept work and authorize recording of a Notice of Completion for the 2014 Atherton Avenue/Fair Oaks Lane/Middlefield Road Maintenance Project, Number 56065

15. ADDITIONAL APPOINTMENT TO THE BICYCLE PEDESTRIAN ADVISORY COMMITTEE

Report: Assistant to the City Manager Theresa DellaSanta
Recommendation: Appoint Lida McCarthy to the Bicycle Pedestrian Advisory Committee. (BPAC)

16. EL CAMINO REAL/ALMENDRAL AVENUE PEDESTRIAN HYBRID BEACON COOPERATIVE FUNDING AGREEMENT WITH MENLO PARK FIRE PROTECTION DISTRICT
Report: Community Services Director Mike Kashiwagi
Recommendation: Direct the City Attorney to draft and authorize the City Manager to execute a cooperative agreement with the Menlo Park Fire Protection District regarding cost sharing capital and operating costs associated with the new pedestrian hybrid beacon

17. AMEND THE FY 2015/16 CAPITAL IMPROVEMENT PROGRAM TO INCLUDE THE MIDDLEFIELD ROAD/OAK GROVE AVENUE COMPLETE STREETS IMPROVEMENT PROJECT AND AUTHORIZE ADVERTISEMENT OF A REQUEST FOR PROPOSAL TO DEVELOP BID DOCUMENTS FOR THE PROJECT

Report: Community Services Director Mike Kashiwagi
Recommendation: Adopt the attached Resolution No. 15-XX amending the FY 2015/16 Capital Improvement Program to include the Middlefield Road/Oak Grove Avenue Complete Streets Capital Improvement Project.
Authorize issuance of a Request for Proposal to develop bid documents for Complete Streets Improvements at the Middlefield Road/Oak Grove Avenue Intersection.

18. ADOPT AN ORDINANCE AMENDING ATHERTON MUNICIPAL CODE CHAPTER 17.44; BASEMENTS

Report: Town Planner Lisa Costa Sanders
Recommendation: The Planning Commission recommends that the City Council adopt the ordinance amending Atherton Municipal Code Chapter 17.44 regulating basements in Atherton

19. ADOPTION OF RESOLUTION ACCEPTING EXPENDITURES FOR BALANCE OF FISCAL YEAR 2015/2016 SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUND (SLESF), CITIZEN’S OPTION FOR PUBLIC SAFETY (COPS) GRANT
Report: Police Chief Ed Flint
Recommendation: Adopt the attached resolution accepting the recommended expenditures of the remaining balance of FY 2015-16 Supplemental Law Enforcement Services Fund (SLESF), Citizen’s Option for Public Safety (COPS) Grant in the amount of $100,000.00 in accordance with California state requirements

PUBLIC HEARING – (Item 20)

20. ADOPT THE FINAL ENVIRONMENTAL IMPACT REPORT FOR THE CIVIC CENTER MASTER PLAN
Report: Town Planner Lisa Costa Sanders
Recommendation: The Planning Commission recommends that the City Council conduct the public hearing and approve the Final Environmental Impact Report for the Civic Center Master Plan

REGULAR AGENDA – (Items 21-25)

21. RESOLUTION AUTHORIZING THE FRIENDS OF HOLBROOK-PALMER PARK TO SUBMIT THE CARRIAGE HOUSE AND WATER TOWER FOR THE NATIONAL REGISTER OF HISTORIC PLACES
Report: Town Planner Lisa Costa Sanders
Recommendation: Adopt the Resolution authorizing the Friends of Holbrook Palmer Park to submit the Carriage Housing and Water Tower at Holbrook Palmer Park for the National Register of Historic Places

22. APPROVE THE CLASS III BIKE ROUTE PLANS AND SPECIFICATIONS AND AUTHORIZE ADVERTISEMENT FOR PUBLIC BIDS
Report: Community Services Director Mike Kashiwagi
Recommendation: Approve the Class III Bike Route Plans and Specifications
Authorize staff to advertise the plans and specifications for public construction bids

23. AUTHORIZATION TO APPLY FOR AN ELECTRIC VEHICLE CHARGING STATION GRANT FOR STATIONS AT HOLBROOK-PALMER PARK AND CALTRAIN STATION
Report: Finance Director Robert Barron III
Recommendation: Adopt the attached resolution authorizing submittal of a grant application as part of the Charge! Program for 2 to 3 electric vehicle charging stations

24. DISCUSSION OF FEES FOR THE INSTALLATION OF SOLAR SYSTEMS AND POTENTIAL MANDATORY INSTALLATION REQUIREMENTS
Report: Community Services Director Mike Kashiwagi
Recommendation: Provide staff with direction relating to photovoltaic permit fees and possible implementation of a mandatory photovoltaic installation requirement

25. EL CAMINO REAL/ALMENDRAL AVENUE PEDESTRIAN HYBRID BEACON IMPROVEMENT PLANS AND SPECIFICATONS – REVIEW AND AUTHORIZE BIDDING
Report: Community Services Director Mike Kashiwagi
Recommendation: Review and authorize for bidding the El Camino Real/Almendral Avenue pedestrian hybrid beacon plans and specifications

26. COUNCIL REPORTS/COMMENTS

27. FUTURE AGENDA ITEMS

28. PUBLIC COMMENTS

29. ADJOURN 


PLEASE NOTE THE FOLLOWING INFORMATION:
If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period.

Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting at the Atherton Library, 2 Dinklespiel, Station Lane, and the Town Administrative Offices, 91 Ashfield Road, Atherton, CA 94027. Additionally, agendas and staff reports may be accessed on the town website at: www.ci.atherton.ca.us
In compliance with SB 343, materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the Town Administrative Offices,
91 Ashfield Road, during normal business hours.

The order of items appearing on this agenda is not a guarantee of the order the items may be heard by the City Council.
Items on this Agenda may be reordered at the discretion of the City Council at the meeting.

Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 752-0500. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF 35.104 ADA Title II)