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Town of Atherton

CITY COUNCIL 
AGENDA
April 15, 2015
5:30 PM - Closed Session
7:00 PM - Regular Meeting
TOWN COUNCIL CHAMBERS
94 Ashfield Road
Atherton, California

                                                  

This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action.

ROLL CALL Widmer, Wiest, Lempres, Lewis, DeGolia

PUBLIC COMMENTS for items on the closes session agenda

Public Announcement of Closed Session Items

CLOSED SESSION

A. PUBLIC EMPLOYEE PERFORMANCE EVALUATION - Pursuant to Government Code Section 54957(b)

City Manager

CONFERENCE WITH LABOR NEGOTIATOR – Labor negotiations pursuant to Government Code Section 54957.6

Agency Negotiators: George Rodericks, City Manager
Employee Organization: Unrepresented Employees

CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION (Significant exposure to litigation pursuant to subsection (b) of Government Code Section 54956.9):

One (1) Case

CONFERENCE WITH LEGAL COUNSEL--EXISTING LITIGATION (Subdivision (a) of Section 54956.9)

One (1) Case

ADJOURN TO REGULAR SESSION 

1. PLEDGE OF ALLEGIANCE

2. ROLL CALL Widmer, Lewis, DeGolia, Wiest, Lempres

3. PRESENTATIONS

Introduction and Oath of Office - Police Officer Matthew Barrera

Proclamation-         National Police Week Proclamation
                               Public Safety Communications Personnel Proclamation
                               Earth Day Proclamation

Presentation from San Mateo County Elections Department
AB2028 – All-Mail Ballot Elections Pilot in San Mateo County

4. PUBLIC COMMENTS (This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda. Each speaker may address the Council once for a limit of three minutes.)

5. REPORT OUT OF CLOSED SESSION - Report out by City Attorney

6. CITY MANAGER’S REPORT

7. COMMUNITY ORGANIZATION ROUNDTABLE REPORT

CONSENT CALENDAR (Items 8-17)
(Consent Calendar items are routine in nature and are generally considered in one motion and adopted by a single vote of the City Council. If discussion regarding a Consent Calendar item is desired, the member(s) of the City Council, public, and/or staff wishing to pull the item should so indicate at the time the Mayor calls for consideration of the Consent Calendar.)

8. APPROVAL OF MARCH 18, 2015 REGULAR MEETING AND APRIL 1 SPECIAL MEETING MINUTES
Report: Assistant to the City Manager/City Clerk Theresa DellaSanta
Recommendation: Approve meeting minutes

9. APPROVAL OF BILLS AND CLAIMS FOR MARCH, 2015 IN THE AMOUNT OF $988,383
Report: Finance Director Robert Barron III
Recommendation: Approve Bills and Claims in the amount of $988,383

10. APPROVAL OF A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF ATHERTON IN SUPPORT OF CALIFORNIA SAFE DIGGING MONTH
Report: City Clerk Theresa DellaSanta
Recommendation: Approve resolution in support of California Safe Digging Month

11. APPROVAL OF REQUEST FOR BID FOR JANITORIAL MAINTENANCE SERVICES

Report: Community Services Director Mike Kashiwagi
Recommendation: Approve the Request for Bid for Janitorial Services

12. ACCEPTANCE OF CALIFORNIA WATER SERVICE EMERGENCY RESPONSE PLAN – AB 1650

Report: City Manager George Rodericks
Recommendation: Receive and File

13. AWARD A CONSULTANT SERVICES AGREEMENT WITH STANTEC CONSULTING SERVICES, INC. FOR ENGINEERING DESIGN SERVICES FOR A HYBRID PEDESTRIAN BEACON ON EL CAMINO REAL AT ALMENDRAL AVENUE
Report: Community Services Director Mike Kashiwagi
Recommendation: Direct the City Attorney to prepare and the City Manager to execute a professional services contract with Stantec Consulting Services, Inc. (Stantec) for a not to exceed fee of $45,988.25 to perform engineering design services necessary for the preparation of plans, specifications and estimates (PS&E) for a new hybrid pedestrian beacon on El Camino Real at Almendral Avenue

14. APPROVAL OF A BUDGET AMENDMENT AND AWARD A CONSULTANT SERVICES AGREEMENT TO HATCH MOTT MACDONALD FOR DEVELOPMENT OF A NEIGHBORHOOD TRAFFIC MANAGEMENT PROGRAM
Report: Community Services Director Mike Kashiwagi
Recommendation: Adopt the attached Resolution No. 15-XX authorizing a budget amendment increasing the existing Traffic Safety Improvement Program budget by $20,000 to fund the development of a Neighborhood Traffic Management Program.
Direct the City Attorney to prepare and the City Manager to execute a professional services contract with Hatch Mott MacDonald for a not to exceed fee of $41,237 to provide transportation engineering services necessary for development of a Neighborhood Traffic Management Program (NTMP).

15. ADOPT RESOLUTION TO ESTABLISH SPEED LIMIT – ALAMEDA DE LAS PULGAS (NO RECOMMENDED CHANGE)
Report: Community Services Director Mike Kashiwagi
Recommendation: Staff recommends City Council establishes the speed limit on Alameda De Las Pulgas at 30 mph based upon the certified engineering and speed study and other related information

16. APPROVE AN AGREEMENT WITH THE COUNTY OF SAN MATEO FOR ANIMAL CONTROL SERVICES

Report: City Manager George Rodericks
Recommendation: Approve an agreement with the County of San Mateo for continued provision of animal control services for a five-year term beginning July 1, 2015 and authorize the Mayor to execute the agreement

PUBLIC HEARING – None

REGULAR AGENDA – (Items 17-20)

17. APPOINTMENT OF CITY MANAGER RODERICKS AS THE PRIMARY AND MAYOR DEGOLIA AS THE ALTERNATE TO THE COMMUNITY CHOICE AGGREGATION ADVISORY COMMITTEE
Report: City Manager George Rodericks
Recommendation: Receive and file the Mayor’s appointment of City Manager Rodericks as the primary and Mayor DeGolia as the alternate to the Community Choice Aggregation Advisory Committee.

18. ATHERTON PERMIT CENTER – CONDITION ASSESSMENT AND REPLACEMENT ALTERNATIVES
Report: Community Services Director Mike Kashiwagi
Recommendation: Provide direction to staff regarding the repair and possible replacement and relocation of the Atherton Permit Center

19. TALKING POINTS FOR ATHERTON SMCL DONOR FUND DISCUSSIONS
Report: City Manager George Rodericks
Recommendation: Review and Approve

20. FY 2015/16 GENERAL FUND/OPERATIONS BUDGET
Report: Finance Director Robert Barron III
Recommendation: Review and Discuss

21. COUNCIL REPORTS/COMMENTS - DeGolia  Widmer

22. FUTURE AGENDA ITEMS

23. PUBLIC COMMENTS

24. ADJOURN

PLEASE NOTE THE FOLLOWING INFORMATION:

If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period.

Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting at the Atherton Library, 2 Dinklespiel, Station Lane, and the Town Administrative Offices, 91 Ashfield Road, Atherton, CA 94027. Additionally, agendas and staff reports may be accessed on the town website at: www.ci.atherton.ca.us
In compliance with SB 343, materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the Town Administrative Offices,
91 Ashfield Road, during normal business hours.

The order of items appearing on this agenda is not a guarantee of the order the items may be heard by the City Council.
Items on this Agenda may be reordered at the discretion of the City Council at the meeting.

Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 752-0500. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF 35.104 ADA Title II)