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Town of Atherton

CITY COUNCIL 
AGENDA
March 18, 2015
 6:30 PM - Closed Session
7:00 PM - Regular Meeting
TOWN COUNCIL CHAMBERS
94 Ashfield Road
Atherton, California

                                                   Click Here for Closed Session Agenda - 6:30 P.M.

This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action.

1. PLEDGE OF ALLEGIANCE

2. ROLL CALL Widmer, Lewis, DeGolia, Wiest, Lempres

3. PRESENTATIONS

Introduction and Oath of Office - Police Officer LeeAnn Alfonzo

Proclamation- Red Cross Month

4. PUBLIC COMMENTS (This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda. Each speaker may address the Council once for a limit of three minutes.)

5. REPORT OUT OF CLOSED SESSION - Report out by City Attorney

6. CITY MANAGER’S REPORT


7. COMMUNITY ORGANIZATION ROUNDTABLE REPORT

CONSENT CALENDAR (Items 8-17)
(Consent Calendar items are routine in nature and are generally considered in one motion and adopted by a single vote of the City Council. If discussion regarding a Consent Calendar item is desired, the member(s) of the City Council, public, and/or staff wishing to pull the item should so indicate at the time the Mayor calls for consideration of the Consent Calendar.)

8. APPROVAL OF FEBRUARY 18, 2015 REGULAR MEETING MINUTES
Report: Assistant to the City Manager/City Clerk Theresa DellaSanta
Recommendation: Approve meeting minutes

9. APPROVAL OF BILLS AND CLAIMS FOR FEBRUARY, 2015 IN THE AMOUNT OF $892,533

Report: Finance Director Robert Barron III
Recommendation: Approve Bills and Claims in the amount of $892,533

10. APPROVAL OF RECORDS RETENTION SCHEDULE
Report: City Clerk Theresa DellaSanta
Recommendation: Approve Resolution 15-xx adopting a comprehensive Records Retention Schedule

11. RESOLUTION 15-XX AMENDING RESOLUTION 14-27 GOVERNING TOWN COMMITTEES
Report: Community Services Director Mike Kashiwagi
Recommendation: Approve Resolution No. 15-xx amending Resolution 14-27 Governing Town Committees

12. APPROVAL OF PROCLAMATION DECLARING ARBOR DAY AS APRIL 24, 2015
Recommendation: Approve Proclamation

13. RESOLUTION TO REJECT CLAIM OF FARMERS INSURANCE ON BEHALF OF LARRY LOWRY
Report: City Clerk Theresa DellaSanta
Recommendation: Adopt Resolution 15-xx denying the claim filed by Farmers Insurance on behalf of Larry Lowry

14. AWARD A CONSULTANT SERVICES AGREEMENT WITH W-TRANS FOR THE SERIES STREET LIGHT ANALYSES AND REPLACEMENT PROGRAM
Report: Community Services Director Mike Kashiwagi
Recommendation: Direct the City Attorney to prepare and authorize the City Manager to execute a professional services contract with W-Trans for a not to exceed fee of $79,950 to provide design plans, specifications and estimates (PS&E) to replace the Town’s series circuit street lights and to provide additional related engineering services

15. AWARD A CONSULTANT SERVICES AGREEMENT WITH MARK THOMAS AND COMPANY FOR DESIGN SERVICES ASSOCIATED WITH THE BICYCLE AND PEDESTRIAN MASTER PLAN
Report: Community Services Director Mike Kashiwagi
Recommendation: Direct the City Attorney to prepare and authorize the City Manager to execute a professional services contract with Mark Thomas and Company for a not to exceed fee of $163,480 to provide design plans, specifications and estimates (PS&E) for installing Class III bike routes and to assess physical improvements, develop preliminary engineering concepts and costs estimates to implement the Class I and II bike facilities as identified in the Bicycle and Pedestrian Master Plan approved by Council in November of 2014

16. APPOINTMENT OF VICE MAYOR LEWIS TO THE HOUSING ENDOWMENT AND REGIONAL TRUST MEMBER AGENCY COMMITTEE (HEART MAC)
Report: City Clerk Theresa DellaSanta
Recommendation: Receive and file the Mayor’s appointment of Vice Mayor Lewis to the HEART MAC

17. AWARD OF CONSTRUCTION CONTRACT FOR THE ATHERTON AVENUE/FAIR OAKS LANE/MIDDLEFIELD ROAD PROJECT
Report: Community Services Director Mike Kashiwagi
Recommendation: Award the construction contract for Atherton Avenue/Fair Oaks Lane/Middlefield Road Maintenance Project, Federal Project No. STPL-5261(008), to the low bidder American Asphalt of Hayward, for $497,104.55; direct the City Attorney to prepare the contract; and authorize the City Manager to execute the contract on behalf of the Town

PUBLIC HEARING – (ITEMS 18-19)

18. TENTATIVE PARCEL MAP CERTIFICATE TO CREATE TWO LOTS AT 49 TUSCALOOSA AVENUE (APNS 070-120-010 & 070-120-020)

Report: Town Planner Lisa Costa Sanders
Recommendation: Approve the Tentative Parcel Map Certificate for the division of one lot into two lots, based on the findings within the staff report and subject to the conditions listed in the Draft Tentative Parcel Map Certificate

19. ADOPT THE 2014-2022 HOUSING ELEMENT UPDATE
Report: Town Planner Lisa Costa Sanders
Recommendation: Conduct the Public Hearing on the Final Housing Element Update. Provide direction to staff for any additions, deletions or changes to the document. Adopt the Final Housing Element Update as recommended by the Planning Commission and subsequently transmit the adopted Element to the California Department of Housing and Community Development (HCD)

REGULAR AGENDA – (Items 20-23)

20. AWARD OF CIVIC CENTER PROJECT DESIGN PROFESSIONAL SERVICES AGREEMENT
Report: Community Services Director Mike Kashiwagi
Recommendation:
1. Request and Accept contributions from Atherton Now in the amount of $250,457 for the unfunded costs of Phase 1 (Master Plan Confirmation) and Phase 2 (Conceptual Design) of design services for the Civic Center project. This is the share of the cost not covered by available Library and Building Department funding;
2. Award the contract to WRNS Studio LLP for design services for the Civic Center;
3. Direct the City Attorney to prepare and authorize the City Manager to execute an agreement for Phase 1 and Phase 2, in an amount not to exceed $379,480, upon receipt of the funding noted above from Atherton Now; and
4. Direct the City Manager to return to City Council for authorization by Phase with WRNS Studio LLP, pursuant to their proposal to the Town for architectural services, upon receipt of sufficient contributions from Atherton Now.

 21. PARK USE MASTER PLAN

Report: Community Services Director Mike Kashiwagi
Recommendation: Review and Accept the Park Use Master Plan

22. APPROVE AN AGREEMENT WITH THE COUNTY OF SAN MATEO FOR ANIMAL CONTROL SERVICES

Report: City Manager George Rodericks
Recommendation: Approve an agreement with the County of San Mateo for continued provision of animal control services for a five-year term beginning July 1, 2015 and authorize the Mayor to execute the agreement

23. COUNCIL REPORTS/COMMENTS - Lewis

24. FUTURE AGENDA ITEMS

25. PUBLIC COMMENTS

26. ADJOURN 


PLEASE NOTE THE FOLLOWING INFORMATION:

If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period.

Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting at the Atherton Library, 2 Dinklespiel, Station Lane, and the Town Administrative Offices, 91 Ashfield Road, Atherton, CA 94027. Additionally, agendas and staff reports may be accessed on the town website at: www.ci.atherton.ca.us
In compliance with SB 343, materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the Town Administrative Offices,
91 Ashfield Road, during normal business hours.

The order of items appearing on this agenda is not a guarantee of the order the items may be heard by the City Council.
Items on this Agenda may be reordered at the discretion of the City Council at the meeting.

Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 752-0500. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF 35.104 ADA Title II)