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Town of Atherton

CITY COUNCIL 
AGENDA
January 21, 2015
7:00 PM - Regular Meeting
TOWN COUNCIL CHAMBERS
94 Ashfield Road
Atherton, California


This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action.

1. PLEDGE OF ALLEGIANCE

2. ROLL CALL Widmer, Lewis, DeGolia, Wiest, Lempres

3. PRESENTATIONS

a) Peninsula Humane Society – Community Services Presentation

b) San Mateo County Mosquito and Vector Control District Presentation – Atherton Trustee Mason Brutschy

4. PUBLIC COMMENTS (This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda. Each speaker may address the Council once for a limit of three minutes.)

5. REPORT OUT OF CLOSED SESSION - Report out by City Attorney

6. CITY MANAGER’S REPORT

7. COMMUNITY ORGANIZATION ROUNDTABLE REPORT

CONSENT CALENDAR (Items 8-14)
(Consent Calendar items are routine in nature and are generally considered in one motion and adopted by a single vote of the City Council. If discussion regarding a Consent Calendar item is desired, the member(s) of the City Council, public, and/or staff wishing to pull the item should so indicate at the time the Mayor calls for consideration of the Consent Calendar.)

8. APPROVAL OF DECEMBER 17, 2014 REGULAR MEETING MINUTES
Report: Assistant to the City Manager/City Clerk Theresa DellaSanta
Recommendation: Approve meeting minutes

9. APPROVAL OF BILLS AND CLAIMS FOR DECEMBER, 2014 IN THE AMOUNT OF $1,061,386
Report: Finance Director Robert Barron III
Recommendation: Approve Bills and Claims in the amount of $1,061,386

10.REVIEW OF THE TOWN’S INSURANCE OPTIONS
Report: City Manager George Rodericks
Recommendation: Receive and File

11.AUTHORIZATION TO ISSUE A REQUEST FOR PROPOSAL (RFP) TO DEVELOP BID DOCUMENTS FOR CLASS III BIKE ROUTES AND TO COMPLETE PRELIMINARY ENGINEERING OF CLASS I AND II BIKE ROUTES
Report: Community Services Director Mike Kashiwagi
Recommendation: Authorize issuing a Request for Proposal to develop bid documents for Class III bike routes and to complete preliminary engineering of Class I and II bike routes

12. ADOPTION OF RESOLUTION 15-XX APPROVING UPDATE OF THE TOWN'S CONFLICT OF INTEREST CODE AND APPENDIX “A” DESIGNATING POSITIONS IN THE CONFLICT OF INTEREST CODE
Report: Assistant to the City Manager/City Clerk Theresa DellaSanta
Recommendation: Adopt a Resolution Amending Conflict of Interest Code of Non-Elected Officials and Designated employees of the Town of Atherton

13. RESOLUTION AUTHORIZING THE DESTRUCTION OF RECORDS PURSUANT TO GOVERNMENT CODE SECTION 34090
Report: Police Chief Ed Flint
Recommendation: Adopt the attached Resolution authorizing the destruction of certain records pursuant to Government Code Section 34090

14. ACCEPTANCE OF FINAL PARCEL MAP AT 93 CAMINO POR LOS ARBOLES AND AUTHORIZE RECORDATION
Report: Town Planner Lisa Costa Sanders
Recommendation: That the City Council determine that the Final Parcel Map is in conformity with the approved Tentative Parcel Map, the requirements of Title 16 (Subdivisions) of the Atherton Municipal Code and the California Subdivision Map Act and accept the Final Parcel Map for recording

PUBLIC HEARING – None

REGULAR AGENDA - (15-19)

15. PEAK DEMOCRACY – OPEN TOWN HALL BUDGET AMENDMENT AND AUTHORIZATION TO BEGIN WORK
Report: City Manager George Rodericks
Recommendation: Approve a budget amendment of $8,000 for overlapping FY 2014/15 and FY 2015/16 and authorize staff to begin work with Peak Democracy (Open Town Hall)

16. RECEIVE REPORT ON THE FINAL ENVIRONMENTAL IMPACT REPORT FOR THE PENINSULA CORRIDOR ELECTRIFICATION PROJECT AND AUTHORIZE THE MAYOR TO TRANSMIT A COMMENT LETTER
Report: Town Planner Lisa Costa Sanders
Recommendation: Receive the report on the Final Environmental Impact Report for the Peninsula Corridor Electrification Project and Authorize the Mayor to transmit a comment letter on behalf of the Town

17. SECOND READING & ADOPTION OF THE WIRELESS TELECOMMUNICATIONS FACILITY ORDINANCE AND ADOPTION OF AN IDENTICAL URGENCY ORDINANCE
Report: City Manager George Rodericks
Recommendation:
1) That the City Council take public comment and discuss the proposed ordinance.
2) Motion to approve second reading and adoption of the ordinance.
3) That the City Council review the urgency ordinance and make specific findings thereto.
4) That the City Council adopt the urgency ordinance.

18. POLICE MOTORCYCLE PURCHASE
Report: Police Chief Ed Flint
Recommendation: Staff recommends that Council authorize the purchase of one (1) new 2015 BMW R1200RT-P motorcycle as a replacement motorcycle for a total cost of $34,591.22, which includes sales tax, documentation fees, communications equipment, radar unit, and installation. The total cost represents a maximum amount, as the labor costs could be less

19.CITY COUNCIL COMMITTEE ASSIGNMENTS
Report: Assistant to the City Manager/City Clerk Theresa DellaSanta
Recommendation: Receive and File the Mayor’s City Council Committee Assignments

20. COUNCIL REPORTS/COMMENTS

21. FUTURE AGENDA ITEMS

22. PUBLIC COMMENTS

23. ADJOURN

PLEASE NOTE THE FOLLOWING INFORMATION:
If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period.

Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting at the Atherton Library, 2 Dinklespiel, Station Lane, and the Town Administrative Offices, 91 Ashfield Road, Atherton, CA 94027. Additionally, agendas and staff reports may be accessed on the town website at: www.ci.atherton.ca.us
In compliance with SB 343, materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the Town Administrative Offices,
91 Ashfield Road, during normal business hours.

The order of items appearing on this agenda is not a guarantee of the order the items may be heard by the City Council.
Items on this Agenda may be reordered at the discretion of the City Council at the meeting.

Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 752-0500. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF 35.104 ADA Title II)