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Town of Atherton

CITY COUNCIL 
AGENDA
June 18, 2014
7:00 PM
TOWN COUNCIL CHAMBERS
94 Ashfield Road
Atherton, California

This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action.

Anyone wishing to speak under public comments or on an agenda item should fill out a speaker card and give it to the City Clerk before the meeting. Speaker cards are located at the podium or on the agenda table towards the back of the Chambers.

1. PLEDGE OF ALLEGIANCE

2. ROLL CALL: Wiest, DeGolia, Lewis, Widmer

3. PRESENTATIONS

Oath of Office – Sergeant Lamont Cusseaux and Officer Joshua Gatto

North Fair Oaks Community Plan – Supervisor Warren Slocum

4. PUBLIC COMMENTS (This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda. Each speaker may address the Council once for a limit of three minutes.)

5. REPORT OUT OF CLOSED SESSION - Report out by City Attorney

6. CITY MANAGER’S REPORT
a. Community Center Advisory Committee Report

7. COMMUNITY ORGANIZATION ROUNDTABLE REPORT

CONSENT CALENDAR (Items 8-25)
(Consent Calendar items are routine in nature and are generally considered in one motion and adopted by a single vote of the City Council. If discussion regarding a Consent Calendar item is desired, the member(s) of the City Council, public, and/or staff wishing to pull the item should so indicate at the time the Mayor calls for consideration of the Consent Calendar.) 
 
8. APPROVAL OF MAY 7 SPECIAL MEETING AND MAY 16 REGULAR MEETING MINUTES
Report: City Clerk Theresa DellaSanta
Recommendation: Approve meeting minutes

9. APPROVAL OF BILLS AND CLAIMS FOR MAY, 2014 IN THE AMOUNT OF $1,082,250
Report: Finance Director Robert Barron III
Recommendation: Approve Bills and Claims in the amount of $1,082,250

10. ACCEPTANCE OF TREASURER’S REPORT FOR THE THIRD QUARTER ENDED MARCH 31, 2014
Report: Finance Director Robert Barron III
Recommendation: Accept the Treasurer’s Report for the third Quarter Ended March 31, 2014

11. RESOLUTION ADOPTING AMENDMENTS TO THE RESOLUTION ADOPTING SALARIES AND BENEFITS FOR UNREPRESENTED EMPLOYEES
Report: City Manager George Rodericks
Recommendation: Adopt resolution ratifying an Amendment to Resolution No. 13-03 regarding Monthly Salary Compensation and Section 17: IRC Section 125 Flexible Benefit Plan

12. AMENDMENT TO CITY MANAGER’S AGREEMENT
Report: City Attorney Bill Conners
Recommendation: Approve Amendment to City Manager’s Agreement

13. APPROVAL OF CONTRACTS FOR LACROSSE
Report: Theresa DellaSanta, City Clerk
Recommendation: Approve separate agreements between the Town of Atherton and Atherton Lacrosse and the Town of Atherton and Menlo-Atherton Lacrosse and authorize the City Manager to execute the Agreements

14. ACCEPTANCE OF WORK, AUTHORIZATION TO RECORD NOTICE OF COMPLETION FOR THE 2014 SPRING PATCHING PROJECT
Report: Community Services Director Mike Kashiwagi
Recommendation: Accept work and authorize recording of a Notice of Completion for the 2014 Spring Patching Project, Number 56057

15. APPROVE A ONE YEAR EXTENSION WITH TREE MAINTENANCE SERVICES FOR THE CONTINUATION OF ON CALL TREE MAINTENANCE IN AN AMOUNT NOT TO EXCEED $60,000
Report: Community Services Director Mike Kashiwagi
Recommendation: Approve an agreement for a one-year (1) year extension with West Coast Arborists, Inc., for the continuation of on call tree maintenance services for the amount not to exceed $60,000; and authorize the City Manager to execute the agreement on behalf of the Town 
 
16. EXTENSION OF CONTRACT FOR TENNIS CLINICS WITH ALAN MARGOT FOR THREE ADDITIONAL MONTHS
Report: Community Services Director Mike Kashiwagi
Recommendation: Approve a three-month extension to contract for services of Tennis Professional Alan Margot to hold tennis camps at Holbrook-Palmer Park from July 1, 2014 through September 30, 2014; and direct the City Attorney to prepare an extension, and authorize the City Manager to execute the extension agreement

17. APPROVE A ONE YEAR EXTENSION WITH CENTRAL MAINTENANCE COMPANY FOR THE CONTINUATION OF JANITORIAL SERVICES FOR THE AMOUNT OF $25,151.40 ANNUALLY
Report: City Manager George Rodericks
Recommendation: Approve an agreement for a one-year extension with Central Maintenance Company for the continuation of Town Janitorial Services at $2,095.95 per month for the 2014/15 fiscal year for an annual total of $25,151.40; and, authorize the City Manager to execute the Agreement on behalf of the Town

18. NEAL MARTIN & ASSOCIATES CONTRACT
Report: City Manager George Rodericks
Recommendation: Approve contract with Neal Martin & Associates and authorize the City Manager to execute the contract on behalf of the Town

19. CONSIDER AN ORDINANCE AMENDING ATHERTON MUNICIPAL CODE CHAPTERS 17.40 AND 17.60, RELATING TO ACCESSORY BUILDINGS AND ATHLETIC FACILITIES
Report: Town Planner Lisa Costa Sanders
Recommendation: Waive second reading and adopt the attached ordinance amending Atherton Municipal Code Chapters 17.40 and 17.60 relating to accessory buildings and athletic facilities

20. CONSIDER ADOPTING A DENSITY BONUS ORDINANCE, AMENDING THE ATHERTON MUNICIPAL CODE
Report: Town Planner Lisa Costa Sanders
Recommendation: Waive second reading and adopt the attached ordinance amending the Atherton Municipal Code Title 17. The proposed amendment would implement the adopted 2007-2014 Housing Element Update

21. ADOPTION OF AN ORDINANCE TO AMEND TITLE 15 OF THE ATHERTON MUNICIPAL CODE ADDING A NEW CHAPTER RELATED TO THE USE OF PLACARDS TO DENOTE CONDITIONS RELATING TO CONTINUED OCCUPANCY OF BUILDINGS
Report: Community Services Director Mike Kashiwagi
Recommendation: Waive the second reading and adopt the ordinance to amend Title 15 of the Atherton Municipal Code adding a new chapter related to the use of placards to denote conditions relating to continued occupancy of buildings

22. ADOPTION OF RESOLUTION 14-XX CALLING THE NOVEMBER 4, 2014 STATEWIDE GENERAL ELECTION, REQUEST CONSOLIDATION, AND CONTRACT WITH THE CHIEF ELECTIONS OFFICE FOR ELECTION SERVICES
Report: City Clerk Theresa DellaSanta
Recommendation: Adopt resolution 14-xx calling the Statewide General Election, for the purpose of electing three (3) members of the Atherton City Council, to be held on November 4, 2014; requesting the San Mateo County Board of Supervisors to consolidate the election with any other elections to be held on November 4, 2014; contracting with the Chief Elections Official for the purpose of providing election services; and authorizing the City Manager to sign the service agreement with the County Elections Officer

23. ADOPTION OF RESOLUTION REQUIRING CANDIDATES TO BE CHARGED A DEPOSIT TO COVER THE COST OF PUBLICATION FOR STATEMENT OF QUALIFICATIONS
Report: City Clerk Theresa DellaSanta
Recommendation: Adoption of a resolution requiring candidates to pay the prorated cost of publication and distribution of the Statement of Qualifications and specifying the length of the Statement

24. APPROVAL OF REQUEST FOR PROPOSALS FOR CERTIFIED ARBORIST SERVICES
Report: City Manager George Rodericks
Recommendation: Approve the Request for Proposal (RFP) and authorize advertisement for contracted Certified Arborist Services

25. APPROVAL OF AN AGREEMENT FOR A ONE YEAR EXTENSION WITH MCE CORPORATION FOR THE CONTINUATION OF PUBLIC WORKS MAINTENANCE SERVICES
Report: City Manager George Rodericks
Recommendation: Approve an agreement for a one-year contract extension with MCE Corporation for a not-to-exceed amount of $597,240 for the continuation of Public Works Maintenance and Maintenance Management Services; direct the City Attorney to prepare an extension; and authorize the City Manager to execute on behalf of the Town

PUBLIC HEARING - None

REGULAR AGENDA - (Items 26-30)

26. COMMITTEE APPOINTMENTS AND POSSIBLE INTERVIEWS
Report: City Manager George Rodericks
Recommendation: Consider appointments to the Audit/Finance Committee, Park & Recreation Commission, and Rail Committee

27. CONSIDERATION AND POSSIBLE ADOPTION OF A RESOLUTION
ASSESSING A SPECIAL TAX FOR MUNICIPAL SERVICES FOR THE FISCAL YEAR 2014/2015

Report: Finance Director Robert Barron III
Recommendation: Adopt a resolution assessing a special tax for municipal services for the Fiscal Year 2014/2015

28. ADOPTION OF THE APPROPRIATIONS LIMITS FOR FY 2014-15
Report: Finance Director Robert Barron III
Recommendation: Adopt the attached resolution setting the Appropriation Limit for FY 2014-15 at $12,672,397

29. RECOMMENDED OPERATING BUDGET FY 14-15    FY 2014/15 Budget Document (may take time to download)
Report: City Manager George Rodericks
Recommendation: Adopt the Recommended Operating Budget for FY 2014/15

30. INITIAL REPORT - LOCAL MUNICIPAL SERVICES IN REVIEW
Report: City Manager George Rodericks
Recommendation: Review and Discuss

31. COUNCIL REPORTS/COMMENTS - Wiest, DeGolia, Widmer

32. FUTURE AGENDA ITEMS

33. PUBLIC COMMENTS

34. ADJOURN


PLEASE NOTE THE FOLLOWING INFORMATION:

If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period.

Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting at the Town Administrative Offices, 91 Ashfield Road, Atherton, CA 94027.

In compliance with SB 343, materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the Town Administrative Offices, 91 Ashfield Road, during normal business hours. The order of items appearing on this agenda is not a guarantee of the order the items may be heard by the City Council. Items on this Agenda may be reordered at the discretion of the City Council at the meeting. 

Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 752-0500. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF 35.104 ADA Title II.