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Town LogoAGENDA
ATHERTON CITY COUNCIL
May 21, 2014

6:00 P.M. – SPECIAL MEETING - CLOSED SESSION
Conference Room; Town Administrative Offices
91 Ashfield Road, Atherton, California

7:00 P.M. – REGULAR MEETING
Council Chambers
94 Ashfield Road, Atherton, California

6:00 PM CLOSED SESSION IN CONFERENCE ROOM

ROLL CALL Wiest, DeGolia, Widmer, Lewis

PUBLIC COMMENTS

Public Announcement of Closed Session Items

CLOSED SESSION

A. PUBLIC EMPLOYEE PERFORMANCE EVALUATION - Pursuant to Government Code Section 54957(b): City Manager

B. CONFERENCE WITH LABOR NEGOTIATOR – Labor negotiations pursuant to Government Code Section 54957.6

Agency Negotiator: George Rodericks, City Manager
Employee Organization: Unrepresented Employees

C. CONFERENCE WITH LEGAL COUNSEL--EXISTING LITIGATION (Subdivision (a) of Section 54956.9) People of the State of California v. James Kristofferson, a, San Mateo Superior Court, Case No. CIV 527946

7:00 PM RECONVENE TO OPEN SESSION IN COUNCIL CHAMBERS

This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action.

1. PLEDGE OF ALLEGIANCE

2. ROLL CALL Widmer, Lewis, DeGolia, Wiest

3. PRESENTATIONS

4. PUBLIC COMMENTS (This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda. Each speaker may address the Council once for a limit of three minutes.)

5. REPORT OUT OF CLOSED SESSION - Report out by City Attorney

6. CITY MANAGER’S REPORT
a. Civic Center Project Report

7. COMMUNITY ORGANIZATION ROUNDTABLE REPORT

CONSENT CALENDAR (Items 8-14)
(Consent Calendar items are routine in nature and are generally considered in one motion and adopted by a single vote of the City Council. If discussion regarding a Consent Calendar item is desired, the member(s) of the City Council, public, and/or staff wishing to pull the item should so indicate at the time the Mayor calls for consideration of the Consent Calendar.)

8. APPROVAL OF APRIL 16 REGULAR MEETING MINUTES
Report: City Clerk Theresa DellaSanta
Recommendation: Approve meeting minutes

9. APPROVAL OF BILLS AND CLAIMS FOR MARCH, 2014 IN THE AMOUNT OF $881,550
Report: Finance Director Robert Barron III
Recommendation: Approve Bills and Claims in the amount of $881,550

10. FINANCE REPORT FOR APRIL 30, 2014
Report: Finance Director Robert Barron III
Recommendation:  Receive and File the Combined Statement of Revenues, Expenditures and Changes in Fund Balance Financial Report for April 30, 2014

11. 2013 ANNUAL REPORT TO THE CITY COUNCIL ON THE ATHERTON GENERAL PLAN IMPLEMENTATION
Report: Town Planner Neal Martin
Recommendation: Accept the Annual Report and authorize its transmittal to the California Governor’s Office of Planning and Research and the California Department of Housing and Community Development pursuant to Section 65400 of the California Government Code (CGC)

12. SPRINGBROOK – HUMAN RESOURCES MODULE
Report: City Manager George Rodericks
Recommendation: Approval of an amendment to the Springbrook Finance Software Agreement to update the Human Resources module

13. LETTER TO FEDERAL AVIATION ADMINISTRATION
Report: City Manager George Rodericks
Recommendations: Authorize Mayor to sign and send letter to the Federal Aviation Administration supporting a new flight path into San Carlos Airport

14. APPROVE REQUEST FOR PROPOSAL AND AUTHORIZE ITS RELEASE TO ADVERTISE TENNIS FACILITY MANAGEMENT SERVICES
Report: Community Service Director Mike Kashiwagi
Recommendation: Approve the Request for Proposal (RFP) and authorize its release to advertise for tennis facility management services

PUBLIC HEARINGS – (Items 15-16)

15. CONSIDER AN ORDINANCE AMENDING ATHERTON MUNICIPAL CODE CHAPTERS 17.40 AND 17.60, RELATING TO ACCESSORY BUILDINGS AND ATHLETIC FACILITIES
Report: Deputy Town Planner Lisa Costa Sanders
Recommendation: Conduct the public hearing and introduce the attached ordinance amending Atherton Municipal Code Chapters 17.40 and 17.60 relating to accessory buildings and athletic facilities

16. CONSIDER INTRODUCING A DENSITY BONUS ORDINANCE, AMENDING THE ATHERTON MUNICIPAL CODE
Report: Town Planner Neal Martin
Recommendation: Conduct the public hearing and introduce the attached ordinance amending the Town of Atherton Municipal Code Title 17 related to the provision of a density bonus.

REGULAR AGENDA - (Items 17-26)

17. ATHERTON DAMES CARRIAGE HOUSE PROJECT – FOLLOW UP TO APRIL 16, 2014 PRESENTATION TO CITY COUNCIL
Report: City Manager George Rodericks
Recommendation: Review and if appropriate, authorize the Mayor to provide a letter of endorsement for the Project.

18. OPTIONS FOR PARKER AVENUE - RIGHT OF WAY
Report: Deputy Town Planner Lisa Costa Sanders
Recommendation: Review and discuss the options for handling code enforcement and the disposition of right-of-way on Parker Avenue; and, if appropriate, direct staff to initiate the abandonment of a portion of the public right-of-way

19. AUTHORIZE THE RELEASE OF REQUEST FOR PROPOSALS FOR ENVIRONMENTAL DOCUMENT PREPARATION AND GEOTECHNICAL ENGINEERING SERVICES FOR THE CIVIC CENTER MASTER PLAN
Report: Deputy Town Planner Lisa Costa Sanders
Recommendation: Review the attached Request for Proposals (RFPs) for environmental document preparation and geotechnical engineering services for the Civic Center project and authorize their distribution

20. CIVIC CENTER PROJECT MANAGEMENT RFP
Report: Community Services Director Mike Kashiwagi
Recommendation: Review the Civic Center Project Management Request for Proposal and authorize its distribution

21. GENERAL FUND AND OPERATIONS BUDGET FOR FISCAL YEAR 2014/15
Report: Finance Director Robert Barron III
Recommendation: Review and Discuss.

22. TOWN ARBORIST RESOURCES AND STAFFING LEVEL
Report: City Manager George Rodericks
Recommendation: Consider increasing the Town Arborist position from part-time to full-time status to provide necessary oversight and compliance of Town policies regarding the health and protection of trees on private property, Holbrook Palmer Park and within the public right-of-way. Staff also recommends transitioning this position from a contract position to an in-house hire

23. INTRODUCTION OF AN ORDINANCE TO AMEND TITLE 15 OF THE ATHERTON MUNICIPAL CODE ADDING A NEW CHAPTER RELATED TO THE USE OF PLACARDS TO DENOTE CONDITIONS RELATING TO CONTINUED OCCUPANCY OF BUILDINGS
Report: Community Services Director Mike Kashiwagi
Recommendation: 1) Waive full reading and introduce by title only, an Ordinance to amend Title 15 of the Atherton Municipal Code adding a new chapter related to the use of placards to denote conditions relating to continued occupancy of buildings, and 2) Take public comment and schedule the second reading and adoption for the June 18 Regular Meeting.

24. AUDIO VISUAL DESIGN PROPOSAL
Report: City Manager George Rodericks
Recommendation: Accept the audio-visual design proposal and authorize staff to move forward with the project

25. INFRASTRUCTURE TECHNOLOGY AD-HOC COMMITTEE
Report: City Manager George Rodericks
Recommendation: Allow the Mayor to designate a City Council Ad-Hoc Subcommittee to work with the City Manager to review and research the Town’s infrastructure technology and recommend a plan for improvements

26. USE OF THE GILMORE HOUSE
Report: City Manager George Rodericks
Recommendation: Review, discuss and provide direction to staff

27. COUNCIL REPORTS/COMMENTS - Widmer DeGolia

28. FUTURE AGENDA ITEMS

29. PUBLIC COMMENTS

30. ADJOURN


PLEASE NOTE THE FOLLOWING INFORMATION:

If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period.

Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting at the Town Administrative Offices, 91 Ashfield Road, Atherton, CA 94027.

In compliance with SB 343, materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the Town Administrative Offices, 91 Ashfield Road, during normal business hours. The order of items appearing on this agenda is not a guarantee of the order the items may be heard by the City Council. Items on this Agenda may be reordered at the discretion of the City Council at the meeting. 

Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 752-0500. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF 35.104 ADA Title II.