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Town of Atherton
CITY COUNCIL 
AGENDA
April 16, 2014
7:00 PM
TOWN COUNCIL CHAMBERS
94 Ashfield Road
Atherton, California


This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action.

Anyone wishing to speak under public comments or on an agenda item should fill out a speaker card and give it to the City Clerk before the meeting. Speaker cards are located at the podium or on the agenda table towards the back of the Chambers.

1. PLEDGE OF ALLEGIANCE

2. ROLL CALL: Wiest, DeGolia, Lewis, Widmer

3. PRESENTATIONS

A. Proclamation in Recognition of Jim Dobbie
B. Proclamation in Recognition of Atherton’s Public Safety Communications Personnel
C. Proclamation in Recognition of National Peace Officers Memorial Day
D. Atherton Dames Carriage House Project
E. Evolve – Reforming Proposition 13

4. PUBLIC COMMENTS (This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda. Each speaker may address the Council once for a limit of three minutes.)

5. REPORT OUT OF CLOSED SESSION - Report out by City Attorney

6. CITY MANAGER’S REPORT
a. Community Center Advisory Committee Report

7. COMMUNITY ORGANIZATION ROUNDTABLE REPORT

CONSENT CALENDAR (Items 8-22)
(Consent Calendar items are routine in nature and are generally considered in one motion and adopted by a single vote of the City Council. If discussion regarding a Consent Calendar item is desired, the member(s) of the City Council, public, and/or staff wishing to pull the item should so indicate at the time the Mayor calls for consideration of the Consent Calendar.) 
 
8. APPROVAL OF MARCH 19 REGULAR MEETING MINUTES AND APRIL 2 SPECIAL MEETING MINUTES
Report: City Clerk Theresa DellaSanta
Recommendation: Approve meeting minutes

9. APPROVAL OF BILLS AND CLAIMS FOR MARCH, 2014 IN THE AMOUNT OF $880,308
Report: Finance Director Robert Barron III
Recommendation: Approve Bills and Claims in the amount of $880,308

10. SECOND READING OF AN ORDINANCE ADDING A NEW CHAPTER 2.32.030 TO THE ATHERTON MUNICIPAL CODE ESTABLISHING REGULATIONS OPTIONS FOR FILLING CITY COUNCIL VACANCIES BY APPOINTMENT
Report: City Manager George Rodericks
Recommendation: Waive further reading and adopt Ordinance adding chapter 2.32.030 to the Atherton Municipal Code establishing regulations options filling City Council vacancies by appointment

11. APPROVAL OF RESOLUTION 14-XX RESCINDING 13-08 AND MODIFYING THE CIVIC CENTER ADVISORY COMMITTEE CHARTER
Report: City Manager George Rodericks
Recommendation: Adopt Resolution No. 14-XX rescinding Resolution No. 13-08 modifying the Civic Center Advisory Committee’s (CCAC’s) charter to include participation through the design phase of the project

12. SECOND READING OF AN ORDINANCE OF THE CITY COUNCIL OF THE TOWN OF ATHERTON ADDING A NEW CHAPTER 12.18 TO THE ATHERTON MUNICIPAL CODE ESTABLISHING REGULATIONS REGARDING MOBILE FOOD VENDING
Report: City Manager George Rodericks
Recommendation: Waive further reading and adopt the Ordinance Adding a new Chapter 12.18 establishing regulations regarding mobile food and schedule a second reading

13. SECOND READING AND ADOPTION OF ORDINANCE OF THE CITY COUNCIL OF THE TOWN OF ATHERTON INCREASING THE RATES FOR GREEN WASTE
Report: City Clerk Theresa DellaSanta
Recommendation: Waiver further reading and adopt ordinance increasing the rates for green waste collection services

14. RESOLUTION ADOPTING AN AMENDMENT TO THE APOA MOU REGARDING SECTION E, RETIREE HEALTHCARE SIDE LETTER – SECTION E – MOU
Report: City Manager George Rodericks
Recommendation: Adopt the attached Resolution ratifying an Amendment to the Memorandum of Understanding between the Town of Atherton and the Atherton Police Officers Association (APOA) regarding Section E, Retiree Healthcare

15. COMPUTER WORKSTATION LEASE PROGRAM
Report: City Manager George Rodericks
Recommendation: Authorize the City Manager to negotiate and execute a lease arrangement for the Town’s computer systems

16. AWARD OF CONTRACT FOR AUDITING SERVICES
Report: Finance Director Robert Barron III
Recommendation: Accept the recommendation from the Finance Committee and approve the award of contract for Independent Auditing Services to Maze & Associates for Fiscal Years 2013-14, 2014-15, and 2015-16 and direct the City Manager to enter into a professional three-year agreement with Maze & Associates

17. RECEIVE AND FILE THE CIVIC CENTER MASTER PLAN
Report: Community Services Director Michael Kashiwagi
Recommendation: Receive and file

18. APPROVAL OF BRIDGE AND CULVERT INSPECTION RFP
Report: Community Services Director Michael Kashiwagi
Recommendation: Authorize staff to advertise and distribute the Bridge and Culvert Inspection RFP

19. DRAINAGE MASTER PLAN – AMENDMENT TO NV5 CONTRACT
Report: Community Services Director Michael Kashiwagi
Recommendation: Authorize the City Manager to execute a contract amendment with NV5 for additional engineering services for the analysis of additional flood protection along the Atherton channel

20. RESOLUTION ESTABLISHING DAY USE PERMITS AT HOLBROOK-PALMER PARK
Report: Community Services Director Michael Kashiwagi
Recommendation: Adopt the attached Resolution No. XX authorizing a Day Use Permit and setting fees for specified uses at Holbrook-Palmer Park

21. AWARD OF CONTRACT FOR THE 2014 SLURRY PROJECT, PROJECT NUMBER 56058
Report: Community Services Director Michael Kashiwagi
Recommendation: Award the contract for 2014 Slurry Project, project number 56058 to the low bidder American Asphalt of Hayward, for $205,291; and to authorize the City Manager to execute the contract on behalf of the Town

22. AWARD OF CONTRACT FOR THE 2014 SPRING PATCHING PROJECT, PROJECT NUMBER 56057
Report: Community Services Director Michael Kashiwagi
Recommendation: Award the contract for 2014 Spring Patching Project, project number 56057 to the low bidder, Half Moon Bay Grading and Paving of Half Moon Bay for $94,215; and authorize the City Manager to execute the contract on behalf of the Town

PUBLIC HEARING - None

REGULAR AGENDA - (Items 23-26)

23. APPROVAL OF A BUDGET AMENDMENT FOR THE CIVIC CENTER PROJECT’S ENVIRONMENTAL ASSESSMENT AND PRE-DESIGN PROJECT MANAGEMENT
Report: Community Services Director Michael Kashiwagi
Recommendation: Adopt the attached Resolution No. XX authorizing a budget amendment for the environmental and pre-design phase of the Civic Center Project

24. AUTHORIZE THE MAYOR TO TRANSMIT A COMMENT LETTER TO CALTRAIN ON THE DRAFT ENVIRONMENTAL IMPACT REPORT FOR THE PENINSULA CORRIDOR ELECTRIFICATION PROJECT
Report: Deputy Planner Lisa Costa Sanders
Recommendation: Authorize the Mayor to sign the attached letter and transmit to Caltrain providing the Town’s comments on the Draft Environmental Impact Report for the Peninsula Corridor Electrification Project

25. OPTIONS FOR PARKER AVENUE – RIGHT OF WAY
Report: Deputy Planner Lisa Costa Sanders
Recommendation: Review and discuss options for handling code enforcement and the disposition of right-of-way on Parker Avenue; and, if appropriate, direct staff to initiate the abandonment of a portion of the public right-of-way

26. PROVIDE DIRECTION TO STAFF FOR DEVELOPMENT OF A TENNIS FACILITY MANAGEMENT BID PACKET
Report: Community Services Director Michael Kashiwagi
Recommendation: Provide direction to staff for developing a bid packet for Atherton Tennis Facility Management Services

27. COUNCIL REPORTS/COMMENTS - Wiest, DeGolia

28. FUTURE AGENDA ITEMS

29. PUBLIC COMMENTS

30. ADJOURN


PLEASE NOTE THE FOLLOWING INFORMATION:

If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period.

Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting at the Town Administrative Offices, 91 Ashfield Road, Atherton, CA 94027.

In compliance with SB 343, materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the Town Administrative Offices, 91 Ashfield Road, during normal business hours. The order of items appearing on this agenda is not a guarantee of the order the items may be heard by the City Council. Items on this Agenda may be reordered at the discretion of the City Council at the meeting. 

Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 752-0500. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF 35.104 ADA Title II.