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Town of Atherton
CITY COUNCIL 
AGENDA
March 19, 2014
7:00 PM
TOWN COUNCIL CHAMBERS
94 Ashfield Road
Atherton, California


This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action.

Anyone wishing to speak under public comments or on an agenda item should fill out a speaker card and give it to the City Clerk before the meeting. Speaker cards are located at the podium or on the agenda table towards the back of the Chambers.

1. PLEDGE OF ALLEGIANCE

2. ROLL CALL: Wiest, DeGolia, Lewis, Widmer

3. PRESENTATIONS

4. PUBLIC COMMENTS (This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda. Each speaker may address the Council once for a limit of three minutes.)

5. REPORT OUT OF CLOSED SESSION - Report out by City Attorney

6. CITY MANAGER’S REPORT
a. Community Center Advisory Committee Report

7. COMMUNITY ORGANIZATION ROUNDTABLE REPORT

CONSENT CALENDAR (Items 8-18)
(Consent Calendar items are routine in nature and are generally considered in one motion and adopted by a single vote of the City Council. If discussion regarding a Consent Calendar item is desired, the member(s) of the City Council, public, and/or staff wishing to pull the item should so indicate at the time the Mayor calls for consideration of the Consent Calendar.)

8. APPROVAL OF JANUARY 15 AND FEBRUARY 19 REGULAR MEETING MINUTES AND MARCH 5 SPECIAL MEETING MINUTES
Report: City Clerk Theresa DellaSanta
Recommendation: Approve meeting minutes

9. APPROVAL OF BILLS AND CLAIMS FOR FEBRUARY, 2014 IN THE AMOUNT OF $1,212,535
Report: Finance Director Robert Barron III
Recommendation: Approve Bills and Claims in the amount of $1,212,535

10. FINANCIAL REPORT FOR FEBRUARY 28, 2014
Report: Finance Director Robert Barron III
Recommendation: Receive the General Fund Financial Report for February 28, 2014

11. ACCEPTANCE OF TREASURER’S REPORT FOR THE FOURTH QUARTER ENDED DECEMBER 31, 2013
Report: Finance Director Robert Barron III
Recommendation: Accept the Treasurer’s Report for the fourth Quarter Ended December 31, 2013

12. TWO-YEAR LEASE EXTENSION FOR KNOX PLAYSCHOOL
Report: Community Services Director Mike Kashiwagi
Recommendation: Approve a two-year lease extension for Knox Playschool in Holbrook-Palmer Park

13. RESOLUTION AUTHORIZING THE DESTRUCTION OF RECORDS PURSUANT TO GOVERNMENT CODE SECTION 34090
Report: Police Chief Ed Flint
Recommendation: Adopt the attached Resolution authorizing the destruction of certain records pursuant to Government Code Section 34090

14. ACCEPTANCE OF WORK, AUTHORIZATION TO RECORD NOTICE OF COMPLETION FOR THE 2013 CAPE/SLURRY PROJECT, PROJECT NUMBER 56056
Report: Community Services Director Mike Kashiwagi
Recommendation: Accept work and authorize recording of a notice of completion for the 2013 Cape/Slurry Project, Project Number 56056

15. CITY COUNCIL HANDBOOK
Report: City Manager George Rodericks
Recommendation: Adopt the City Council Handbook and associated policies

16. APPROVAL OF A CONTRACT AMENDMENT WITH ALTA PLANNING + DESIGN FOR PREPARATION OF A GRANT APPLICATION
Report: Community Services Director Mike Kashiwagi
Recommendation: Authorize the City Manager to execute an amendment with Alta Planning + Design, Inc. (Alta) for technical services in submitting an Active Transportation Program grant application

PUBLIC HEARING - (Items 17-18)

17. PUBLIC HEARING ON RECOMMENDED INCREASE TO GREEN WASTE RATES IN THE TOWN OF ATHERTON
Report: Finance Director Robert Barron III
Recommendation: Conduct the Public Hearing regarding the proposed increase in green waste rates for the Town of Atherton; tabulate any protests received; and, if appropriate, adopt Ordinance 594, increasing the rates for solid waste/recycling collection services for green waste

18. INTRODUCTION OF AN ORDINANCE OF THE CITY COUNCIL OF THE TOWN OF ATHERTON ADDING A NEW CHAPTER 12.18 TO THE ATHERTON MUNICIPAL CODE ESTABLISHING REGULATIONS REGARDING MOBILE FOOD VENDING
Report: City Manager George Rodericks
Recommendation: Introduce the Ordinance Adding a new Chapter 12.18 establishing regulations regarding mobile food and schedule a second reading

REGULAR AGENDA - (Items 19-23)

19. CIVIC CENTER PROJECT MASTER PLAN ALTERNATIVES AND AUTHORIZATION TO BEGIN ENVIRONMENTAL WORK
Report: Community Services Director Mike Kashiwagi
Recommendation:
1. Accept the Master Plan and Project Cost Estimates;
2. Authorize the City Manager to initiate the Master Plan Environmental Review process;
3. Authorize the City Manager to begin preparations for the design phase of the project; and
4. Modify the Civic Center Advisory Committee’s (CCAC’s) charter (Exhibit 1) to include participation through the design phase of the project
View the PowerPoint Presentation from the Master Plan architect

20. LITTLE LEAGUE IMPROVEMENTS AT HOLBROOK-PALMER PARK REVIEW OF HISTORIC CHARACTER
Report: City Manager George Rodericks
Recommendation: Assign a City Council Ad Hoc Subcommittee to work with planning staff to review the design submittal of the Little League Improvements to ensure that the design is consistent with the historic character of other improvements in the Park

21. INTRODUCTION OF AN ORDINANCE ADDRESSING FUTURE CITY COUNCIL VACANCIES AND DISCUSSION OF APPOINTMENT OR ELECTION PROCESS FOR THE CURRENT CITY COUNCIL VACANCY (INCLUDING THE POSSIBILITY OF IMMEDIATE APPOINTMENT)
Report: City Manager George Rodericks
Recommendation: Introduce the attached Ordinance addressing future City Council vacancies; and provide direction with respect to the current City Council vacancy

22. REINSTATEMENT OF DAY USE PERMITS AT HOLBROOK-PALMER PARK
Report: Community Services Director Mike Kashiwagi
Recommendation: Authorize the reinstatement of Day Use Permits at Holbrook-Palmer Park

23. DISCUSSION AND DIRECTION WITH REGARD TO CONTRACT STAFFING AGREEMENTS
Reports: City Manager George Rodericks
Recommendation: Review and discuss the various contract staffing agreements and provide staff with direction with respect to each

22. COUNCIL REPORTS/COMMENTS - Wiest, Widmer

23. FUTURE AGENDA ITEMS

24. PUBLIC COMMENTS

25. ADJOURN



PLEASE NOTE THE FOLLOWING INFORMATION:

If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period.

Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting at the Town Administrative Offices, 91 Ashfield Road, Atherton, CA 94027.

In compliance with SB 343, materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the Town Administrative Offices, 91 Ashfield Road, during normal business hours. The order of items appearing on this agenda is not a guarantee of the order the items may be heard by the City Council. Items on this Agenda may be reordered at the discretion of the City Council at the meeting. 

Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 752-0500. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF 35.104 ADA Title II.