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Town of Atherton
CITY COUNCIL 

AGENDA
February 19, 2014
7:00 PM
TOWN COUNCIL CHAMBERS
94 Ashfield Road
Atherton, California


This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action.

Anyone wishing to speak under public comments or on an agenda item should fill out a speaker card and give it to the City Clerk before the meeting. Speaker cards are located at the podium or on the agenda table towards the back of the Chambers.

1. PLEDGE OF ALLEGIANCE

2. ROLL CALL Lewis, Wiest, Dobbie, Widmer, DeGolia

3. PRESENTATIONS
Midpeninsula Regional Open Space District Vision Plan Update/Potential Bond Measure Information – Board Member Yoriko Kishimoto

4. PUBLIC COMMENTS (This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda. Each speaker may address the Council once for a limit of three minutes.)

5. REPORT OUT OF CLOSED SESSION - Report out by City Attorney

6. CITY MANAGER’S REPORT
a. Community Center Advisory Committee Report

7. COMMUNITY ORGANIZATION ROUNDTABLE REPORT

CONSENT CALENDAR (Items 8-16)
(Consent Calendar items are routine in nature and are generally considered in one motion and adopted by a single vote of the City Council. If discussion regarding a Consent Calendar item is desired, the member(s) of the City Council, public, and/or staff wishing to pull the item should so indicate at the time the Mayor calls for consideration of the Consent Calendar.)

8. APPROVAL OF JANUARY 15 REGULAR MEETING AND FEBRUARY 5 SPECIAL MEETING MINUTES
Report: City Clerk Theresa DellaSanta
Recommendation: Approve meeting minutes

9. APPROVAL OF BILLS AND CLAIMS FOR JANUARY, 2014 IN THE AMOUNT OF $1,019,460
Report: Finance Director Robert Barron III
Recommendation: Approve Bills and Claims in the amount of $1,019,460

10. ACCEPTANCE OF FISCAL YEAR 2012-2013 BASIC FINANICAL STATEMENTS, REPORT ON COMPLIANCE WITH THE AGREEMENT FOR DISTRIBUTION OF SAN MATEO COUNTY MEASURE A FUNDS FOR LOCAL TRANSPORTATION PURPOSE, AGREED UPON PROCEDURES REPORT ON COMPLIANCE WITH THE PROPOSITION 111 APPROPRIATIONS LIMIT, AND MEMORANDUM ON INTERNAL CONTROL AND REQUIRED COMMUNICATIONS
Report: Finance Director Robert Barron III
Recommendation: Accept FY 2012-2013 Basic Financial Statements, Report on Compliance with the Agreement for Distribution of San Mateo County Measure A Funds, Agreed Upon Procedures Report on Compliance with the Proposition 111 Appropriations Limit, and the Memorandum on Internal Control and Required Communications

11. APPROVAL OF THE ANIMAL CARE SHELTER FUNDING AGREEMENT
Report: City Manager George Rodericks
Recommendation: Approve the attached Memorandum of Agreement for Funding Construction of an Animal Care Shelter as part of the Animal Control Services Agreement and authorize the Mayor to execute the Agreement on behalf of the Town

12. TWO-YEAR LEASE EXTENSION FOR KNOX PLAYSCHOOL
Report: Community Services Director Mike Kashiwagi
Recommendation: Approve a two-year lease extension for Knox Playschool in Holbrook-Palmer Park

13. RESOLUTION ESTABLISHING THE EMPLOYER’S CONTRIBUTION FOR EMPLOYEES AND ANNUITANTS UNDER THE PUBLIC EMPLOYEES’ MEDICAL AND HOSPITAL CARE ACT (PEMCHA) FOR CURRENTLY RETIRED MANAGEMENT EMPLOYEES
Report: City Manager George Rodericks
Recommendation: Approve the attached Resolutions fixing the employer’s contribution for employees and annuitants at the minimum required PEMCHA contribution for current retired annuitants in the management category

14. RESOLUTION AUTHORIZING THE DESTRUCTION OF RECORDS PURSUANT TO GOVERNMENT CODE SECTION 34090
Report: Police Chief Ed Flint
Recommendation: Adopt the attached Resolution authorizing the destruction of certain records pursuant to Government Code Section 34090

15. APPROVAL OF PLANS AND SPECIFICATIONS AND AUTHORIZATION TO ADVERTISE FOR THE 2014 MICRO-SURFACE SEAL PROJECT
Report: Community Services Director Mike Kashiwagi
Recommendation: Approve the plans and specifications and authorize advertisement for bids for the 2014 Micro-Surface Seal Project, Project No. 56058

16. APPROVAL OF PLANS AND SPECIFICATIONS AND AUTHORIZATION TO ADVERTISE FOR THE 2014 SPRING PATCHING PROJECT
Report: Community Service Director Mike Kashiwagi
Recommendation: Approve the plans and specifications and authorize advertisement for bids for the 2014 Spring Patching Project, Project No.56057

PUBLIC HEARING - None.

REGULAR AGENDA - (Items 17-21)

17. APPOINTMENTS: CIVIC CENTER ADVISORY COMMITTEE & PLANNING COMMISSION
Report: City Clerk Theresa DellaSanta
Recommendation: Consider appointments to the Civic Center Advisory Committee (CCAC) and the Planning Commission

18. MID-YEAR BUDGET REPORT FOR FY 2013-2014 AND BUDGET AMENDMENT FOR ADJUSTMENTS
Report: Finance Director Robert Barron III
Recommendation: Receive and file the Mid-Year Budget Review for the General Fund for FY 2013-2014 and adopt the attached Resolution authorizing a Budget Amendment for Adjustments

19. PARK MAINTENANCE OVERSIGHT AT HOLBROOK-PALMER PARK
Report: Public Works Superintendent Steve Tyler
Recommendation: Provide feedback and if appropriate, concur with the recommendation of staff and the Parks and Recreation Commission to allow for additional park maintenance oversight via the current MCE maintenance contract

20. APPROVAL OF A DESIGN CONTRACT WITH BIGGS CARDOSA ASSOCIATES FOR THE MARSH ROAD RETAINING WALL REPAIR
Report: Community Services Director Mike Kashiwagi
Recommendation: Authorize the City Manager to execute an agreement with Biggs Cardosa Associates, Inc. (BCA) for design of Option 2A, Cast-In-Place Concrete U Channel allowing for possible cover and including a traffic barrier, at a cost not to exceed $137,089 and authorize a 5% contingency for unanticipated additional work

21. CONSIDERATION OF COUNCIL APPROVAL FOR PREPARATION OF AN RFP TO ANALYZE A ROUNDABOUT AT ATHERTON AVENUE AND ALAMEDA DE LAS PULGAS
Report: Community Services Director Mike Kashiwagi
Recommendation: Direct the City Manager to prepare a Request for Proposal (RFP) to analyze feasibility, impacts and costs for installation of a roundabout at Alameda de las Pulgas and Atherton Avenue, at a cost not to exceed $2,500

22. COUNCIL REPORTS/COMMENTS - Wiest , Widmer , DeGolia

23. FUTURE AGENDA ITEMS

24. PUBLIC COMMENTS

25. ADJOURN


PLEASE NOTE THE FOLLOWING INFORMATION:

If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period.

Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting at the Atherton Library, 2 Dinklespiel, Station Lane, and the Town Administrative Offices, 91 Ashfield Road, Atherton, CA 94027. Additionally, agendas and staff reports may be accessed on the town website at: www.ci.atherton.ca.us.

In compliance with SB 343, materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the Town Administrative Offices, 91 Ashfield Road, during normal business hours. The order of items appearing on this agenda is not a guarantee of the order the items may be heard by the City Council. Items on this Agenda may be reordered at the discretion of the City Council at the meeting. 


Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office 
at (650) 752-0500. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF 35.104 ADA Title II.