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Town LogoTown of Atherton
CITY COUNCIL 
AGENDA
January 15, 2014
7:00 PM
TOWN COUNCIL CHAMBERS
94 Ashfield Road
Atherton, California




This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action.

Anyone wishing to speak under public comments or on an agenda item should fill out a speaker card and give it to the City Clerk before the meeting. Speaker cards are located at the podium or on the agenda table towards the back of the Chambers.

1. PLEDGE OF ALLEGIANCE

2. ROLL CALL Lewis, Wiest, Dobbie, Widmer, DeGolia

3. PRESENTATIONS

OATH OF OFFICE – Officer TJ Boyle

4. PUBLIC COMMENTS (This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda. Each speaker may address the Council once for a limit of three minutes.)

5. REPORT OUT OF CLOSED SESSION - Report out by City Attorney

6. CITY MANAGER’S REPORT
a. Community Center Advisory Committee Report

7. COMMUNITY ORGANIZATION ROUNDTABLE REPORT

CONSENT CALENDAR (Items 8-13)
(Consent Calendar items are routine in nature and are generally considered in one motion and adopted by a single vote of the City Council. If discussion regarding a Consent Calendar item is desired, the member(s) of the City Council, public, and/or staff wishing to pull the item should so indicate at the time the Mayor calls for consideration of the Consent Calendar.)

8. APPROVAL OF NOVEMBER 20 AND DECEMBER 18 REGULAR MEETING MINUTES
Report: City Clerk Theresa DellaSanta
Recommendation: Approve meeting minutes

9. APPROVAL OF BILLS AND CLAIMS FOR DECEMBER, 2013 IN THE AMOUNT OF $838,535
Report: Finance Director Robert Barron III
Recommendation: Approve Bills and Claims in the amount of $838,535

10. FINANCIAL REPORT FOR DECEMBER 31, 2013
Report: Finance Director Robert Barron III
Recommendation: Receive the General Fund Financial Report for December 31, 2013

11. CONTRACT AMENDMENT FOR ENHANCED MAINTENANCE ITEMS
Report: Community Services Director Mike Kashiwagi
Recommendation: Approve the attached contract amendment for enhanced maintenance items directed by City Council on November 20, 2013

12. JOINT POWERS AGREEMENT APPROVAL – EMERGENCY SERVICES COUNCIL
Report: Police Chief Ed Flint
Recommendation: Approve the attached First Amendment to the Emergency Services Council (ESC) Joint Powers Agreement and authorize the Mayor to execute the Agreement on behalf of the Town

13. APPROVAL OF THE TOWN’S LONG-TERM TRASH PLAN
Report: Public Works Superintendent Steve Tyler
Recommendation: Review and accept the Long-Term Trash Load Reduction Plan and Assessment Strategy, dated January 15, 2014, and Authorize the City Manager to transmit the Long-Term Trash Load Reduction Plan and Assessment Strategy, dated January 15, 2014 to the Water Board

PUBLIC HEARING - None

REGULAR AGENDA - (Items 14-18)

14. MENLO-ATHERTON LITTLE LEAGUE IMPROVEMENTS AT HOLBROOK-PALMER PARK
Report: Community Services Director Mike Kashiwagi
Recommendation: Review and approve business points with Menlo-Atherton Little League (M-ALL) which addresses requirements, conditions and constraints regarding the construction, use and responsibilities for improvements to the Little League facility and surrounding areas at Holbrook-Palmer Park; Direct the City Attorney to prepare a Facility Agreement based upon business points approved by City Council; and Authorize the City Manager to execute the Facility Agreement between the Town of Atherton and M-ALL

15. AWARD OF CONTRACT FOR EVENT SERVICES
Report: Community Services Director Mike Kashiwagi
Recommendation: Award the contract for Holbrook-Palmer Park Event Management Services, the low bidder, for 50% of 1st $100,000 revenue and 40% of the revenue following that

16. AWARD OF CONTRACT FOR TENNIS CLINICS AND ADOPTION OF TENNIS KEY POLICY
Report: Community Services Director Mike Kashiwagi
Recommendation: Approve contract for services of Tennis Professional Alan Margot to hold tennis camps at Holbrook-Palmer Park. Discuss and adopt a policy to govern the issuance of tennis keys

17. DISCUSS AND RECOMMEND PROPOSAL OF INCREASE TO GREEN WASTE RATES IN THE TOWN OF ATHERTON
Report: Finance Director Robert Barron III
Recommendation: Discuss and Recommend a green waste rate increase and direct staff to issue the Notice of Public Hearing pursuant to requirements of Proposition 218

18. COUNCIL COMMITTEE ASSIGNMENTS
Report: City Clerk Theresa DellaSanta
Recommendation: Approve Committee Assignments

19. COUNCIL REPORTS/COMMENTS - Wiest, DeGolia

20. FUTURE AGENDA ITEMS

21. PUBLIC COMMENTS

22. ADJOURN 


PLEASE NOTE THE FOLLOWING INFORMATION:

If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period.

Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting at the Atherton Library, 2 Dinklespiel, Station Lane, and the Town Administrative Offices, 91 Ashfield Road, Atherton, CA 94027. Additionally, agendas and staff reports may be accessed on the town website at: www.ci.atherton.ca.us.

In compliance with SB 343, materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the Town Administrative Offices, 91 Ashfield Road, during normal business hours. The order of items appearing on this agenda is not a guarantee of the order the items may be heard by the City Council. Items on this Agenda may be reordered at the discretion of the City Council at the meeting. 


Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office 
at (650) 752-0500. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF 35.104 ADA Title II.