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Town LogoTown of Atherton
CITY COUNCIL 
AGENDA
DECEMBER 18, 2013
7:00 PM
TOWN COUNCIL CHAMBERS
94 Ashfield Road
Atherton, California




This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action.

1. PLEDGE OF ALLEGIANCE

2. ROLL CALL Lewis, Wiest, Dobbie, Widmer, DeGolia

PROCLAMATION – Menlo-Atherton Viking Pop Warner Cheerleaders – Presented by Mayor

COUNCIL REORGANIZATION

a) Message from Outgoing Mayor – Lewis
b) Selection of Mayor and Vice Mayor – Administered by City Clerk
c) Oath of Office -New Mayor and Vice Mayor – Administered by City Clerk
d) Message from Incoming Mayor

PRESENTATION AND DISCUSSION OF “OPENGOV” SOFTWARE
Finance Director Robert Barron III

4. PUBLIC COMMENTS (This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda. Each speaker may address the Council once for a limit of three minutes.)

5. REPORT OUT OF CLOSED SESSION - Report out by City Attorney

6. CITY MANAGER’S REPORT 
a. Community Center Advisory Committee Report

7. COMMUNITY ORGANIZATION ROUNDTABLE REPORT

CONSENT CALENDAR (Items 8-14)
(Consent Calendar items are routine in nature and are generally considered in one motion and adopted by a single vote of the City Council. If discussion regarding a Consent Calendar item is desired, the member(s) of the City Council, public, and/or staff wishing to pull the item should so indicate at the time the Mayor calls for consideration of the Consent Calendar.)

8. APPROVAL OF NOVEMBER 6 AND DECEMBER 4 SPECIAL MEETING MINUTES 
Report: City Clerk Theresa DellaSanta
Recommendation: Approve meeting minutes

9. APPROVAL OF BILLS AND CLAIMS FOR NOVEMBER, 2013 IN THE AMOUNT OF $1,148,956 
Report: Finance Director Robert Barron III
Recommendation: Approve Bills and Claims in the amount of $1,148,956

10. FINANCIAL REPORT FOR NOVEMBER 30, 2013 
Report: Finance Director Robert Barron III
Recommendation: Receive the General Fund Financial Report for November 30, 2013

11. ACCEPTANCE OF TREASURER’S REPORT FOR THE THIRD QUARTER ENDED SEPTEMBER 30, 2013 
Report: Finance Director Robert Barron III
Recommendation: Accept the Treasurer’s Report for the third Quarter Ended September 30, 2013

12. RESOLUTIONS ESTABLISHING THE EMPLOYER’S CONTRIBUTION FOR EMPLOYEES AND ANNUITANTS UNDER THE PUBLIC EMPLOYEES’ MEDICAL AND HOSPITAL CARE ACT (PEMHCA)
Report: City Manager George Rodericks
Recommendation: Approve the attached Resolutions fixing the employer’s contribution for employees and annuitants at the minimum required PEMHCA contribution

13. A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF ATHERTON APPROVING AND DELEGATING TO THE OFFICE OF THE CITY MANAGER THE DUTIES TO DETERMINE DISABILITY OF LOCAL SAFETY EMPLOYEES AND DELEGATING DISABILITY DETERMINATION APPEALS TO AN ADMINISTRATIVE LAW JUDGE 
Report: City Manager George Rodericks
Recommendation: Approve resolution delegating to the office of the City Manager the duties to determine disability of local safety employees and delegating disability determination appeals to an administrative law judge

14. BUDGET AMENDMENT FOR ENHANCED MAINTENANCE ITEMS 
Report: Community Services Director Mike Kashiwagi
Recommendation: Approve the attached budget amendment for enhanced maintenance items directed by City Council on November 20, 2013 

PUBLIC HEARING - (Item 15)

15. 150 VALPARAISO AVENUE (APN 070-390-010) SACRED HEART SCHOOLS, CONDITIONAL USE PERMIT NO. CUP13-00003 AMENDING CONDITIONAL USE PERMITS CUP10-00010 AND CUP13-00001 BY SUBSTITUTING A TDM PROGRAM FOR REQUIRED INTERSECTION RECONSTRUCTION 
Report: Deputy Planner Lisa Costa Sanders
Recommendation: Conduct the public hearing, make the findings listed below, approve the EIR Addendum, and approve the amendments to the Conditional Use Permits for the Lower/Middle School and Practice Gym Projects with conditions specified in the draft certificates of approval.

REGULAR AGENDA - (Items 16-19)

16. COMMITTEE APPOINTMENTS AND POSSIBLE INTERVIEWS 
Report: City Manager George Rodericks
Recommendation: Consider appointments to the Atherton Environmental Programs Committee and to the San Mateo County Mosquito and Vector Control District

17. SELECTION OF DESIGN ALTERNATIVE AND DIRECTION TO NEGOTIATE A DESIGN CONTRACT WITH BIGGS CARDOSA ASSOCIATES FOR THE MARSH ROAD RETAINING WALL REPAIR 
Report: Community Services Director Mike Kashiwagi
Recommendation:
1. Approve the selection of a concrete cast-in-place open culvert option 2A to repair the Marsh Road Wall segment of the Atherton Channel and incorporate design elements to accommodate a future bike/pedestrian path,
2. Authorize staff to perform environmental assessment of Option 2A,
3. Authorize staff to negotiate an agreement for design with Biggs Cardosa Associates, Inc. to be brought to City Council for approval, and
4. Select a preferred concept for a possible bike/pedestrian path

18. CONSIDERATION OF TRAFFIC CONTROL DEVICES AND LANE CONTROL PROJECTS ALONG EL CAMINO REAL (SELBY LANE AND ISABELLA) 
Report: Community Services Director Mike Kashiwagi
Recommendation: Provide direction regarding the potential placement of traffic control devices at Selby Lane, and Isabella on El Camino Real. Staff would also like direction regarding support for reducing the lanes on El Camino Real

19. FLEET MANAGEMENT 
Report: Police Chief Ed Flint
Recommendation: Request authorization to take the following fleet management actions:
1. Purchase two (2) 2014 Ford Police Interceptor sedans (one marked patrol vehicle, and one unmarked detective vehicle) including equipment and installation costs;
2. Convert an existing marked patrol vehicle to a K9 vehicle;
3. Auction four (4) surplus police vehicles through First Capitol Auction of Vallejo, CA

20. COUNCIL REPORTS - Wiest, Widmer, Lewis

21. FUTURE AGENDA ITEMS

22. PUBLIC COMMENTS

23. ADJOURN


PLEASE NOTE THE FOLLOWING INFORMATION:

If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period.

Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting at the Atherton Library, 2 Dinklespiel, Station Lane, and the Town Administrative Offices, 91 Ashfield Road, Atherton, CA 94027. Additionally, agendas and staff reports may be accessed on the town website at: www.ci.atherton.ca.us.

In compliance with SB 343, materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the Town Administrative Offices, 91 Ashfield Road, during normal business hours. The order of items appearing on this agenda is not a guarantee of the order the items may be heard by the City Council. Items on this Agenda may be reordered at the discretion of the City Council at the meeting. 


Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office 
at (650) 752-0500. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF 35.104 ADA Title II.