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Town LogoTown of Atherton
CITY COUNCIL 
AGENDA
NOVEMBER 20, 2013
7:00 PM
TOWN COUNCIL CHAMBERS
94 Ashfield Road
Atherton, California




This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action.

1. PLEDGE OF ALLEGIANCE

2. ROLL CALL Lewis, Wiest, Dobbie, Widmer

3. PRESENTATIONS

4. PUBLIC COMMENTS (This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda. Each speaker may address the Council once for a limit of three minutes.)

5. REPORT OUT OF CLOSED SESSION - Report out by City Attorney

6. CITY MANAGER’S REPORT
a. Community Center Advisory Committee Report

7. COMMUNITY ORGANIZATION ROUNDTABLE REPORT

CONSENT CALENDAR (Items 8-14)
(Consent Calendar items are routine in nature and are generally considered in one motion and adopted by a single vote of the City Council. If discussion regarding a Consent Calendar item is desired, the member(s) of the City Council, public, and/or staff wishing to pull the item should so indicate at the time the Mayor calls for consideration of the Consent Calendar.)

8. APPROVAL OF OCTOBER 16 REGULAR MEETING MINUTES
Report: City Clerk Theresa DellaSanta
Recommendation: Approve meeting minutes

9. APPROVAL OF BILLS AND CLAIMS FOR AUGUST, 2013 IN THE AMOUNT OF $1,004,655
Report: Finance Director Robert Barron III
Recommendation: Approve Bills and Claims in the amount of $1,004,655

10. RESOLUTIONS APPROVING EMPLOYER PAID MEMBER CONTRIBUTION
Report: City Manager George Rodericks
Recommendation: Approve Resolutions for Employer Paid Member Contributions (EPMC) for APOA Sworn and Non-Sworn personnel

11. RESOLUTIONS ESTABLISHING THE EMPLOYER’S CONTRIBUTION FOR EMPLOYEES AND ANNUITANTS UNDER THE PUBLIC EMPLOYEES’ MEDICAL AND HOSPITAL CARE ACT (PEMCHA)
Report: City Manager George Rodericks
Recommendation: Approve the attached Resolutions fixing the employer’s contribution for employees and annuitants at the minimum required PEMCHA contribution

12. VIRTUALIZATION OF SERVERS
Report: City Manager George Rodericks
Recommendation: Receive and File

13. DISCUSSION AND ADOPTION OF AMENDMENT TO TENNIS CONTRACT TO ADDRESS THE FUNCTION OF THE TOWNS TENNIS PROFESSIONAL
Report: City Manager George Rodericks
Recommendation: Clarify and approve contract amendment for services of Tennis Professional Alan Margot at Holbrook-Palmer Park

PUBLIC HEARING - (Items 14-15)

14. SECOND READING AND ADOPTION OF AN ORDINANCE TO AMEND TITLE 15 OF THE ATHERTON MUNICIPAL CODE ADOPTING BY REFERENCE THE 2013 CALIFORNIA BUILDING STANDARDS CODE, RETAINING EXISTING MODIFICATIONS, AND RATIFY THE FIRE REGULATIONS AS ADOPTED BY THE MENLO PARK FIRE PROTECTION DISTRICT
Report: Community Services Director Mike Kashiwagi
Recommendation: Adopt the ordinance amending Title 15 of the Atherton Municipal Code, ratify the fire regulations as adopted by the Menlo Park Fire Protection District and direct the Building Official to file the amendments with State of California as required by law

15. SECOND READING AND ADOPTION OF ORDINANCE PROHIBITING OVERNIGHT CAMPING
Report: City Manager Rodericks
Recommendation: Adopt ordinance that prohibits overnight camping within the Town limits

REGULAR AGENDA - (Items 16-19)

16. APPROVAL OF DESIGN ALTERNATIVE AND DIRECTION TO NEGOTIATE A DESIGN CONTRACT WITH BIGGS CARDOSA ASSOCIATES FOR THE MARSH ROAD RETAINING WALL REPAIR
Report: Community Services Director Mike Kashiwagi
Recommendation:
1. Approve the selection of a concrete cast-in-place culvert option 2A to repair the Marsh Road Wall segment of the Atherton Channel and incorporate design elements to accommodate a future bike/pedestrian path,
2. Select a preferred concept for a possible bike/pedestrian path, and
3. Direct staff to negotiate an agreement for design with Biggs Cardosa Associates, Inc. to be brought to City Council for approval.

17. DISCUSS AND PROVIDE DIRECTION TO STREET ROW AND PARK ENHANCED MAINTENANCE
Report: City Manager George Rodericks
Recommendation: Discuss and provide direction to Street and Park contracts for enhancements to current activities

18. AIRCRAFT NOISE – SURF AIR
Report: City Manager George Rodericks
Recommendation: Review, Discuss and Provide Direction

19. TASER X26P PURCHASE
Report: Police Chief Ed Flint
Recommendation: Purchase twenty-five (25) Taser X-26Ps to replace the Police Department’s current outdated Taser X26 inventory 

20. COUNCIL REPORTS/COMMENTS - Wiest

21. FUTURE AGENDA ITEMS

22. PUBLIC COMMENTS

23. ADJOURN


PLEASE NOTE THE FOLLOWING INFORMATION:

If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period.

Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting at the Atherton Library, 2 Dinklespiel, Station Lane, and the Town Administrative Offices, 91 Ashfield Road, Atherton, CA 94027. Additionally, agendas and staff reports may be accessed on the town website at: www.ci.atherton.ca.us.

In compliance with SB 343, materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the Town Administrative Offices, 91 Ashfield Road, during normal business hours. The order of items appearing on this agenda is not a guarantee of the order the items may be heard by the City Council. Items on this Agenda may be reordered at the discretion of the City Council at the meeting. 


Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office 
at (650) 752-0500. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF 35.104 ADA Title II.