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Town LogoTown of Atherton
CITY COUNCIL 
AGENDA
SEPTEMBER 18, 2013
7:00 PM
TOWN COUNCIL CHAMBERS
94 Ashfield Road
Atherton, California




This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action.

1. PLEDGE OF ALLEGIANCE

2. ROLL CALL Lewis, Wiest, Dobbie, Widmer

3. PRESENTATIONS

Introduction & Oath of Office – Police Officer Daniel Larsen
- Administered by Chief of Police

4. PUBLIC COMMENTS (This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda. Each speaker may address the Council once for a limit of three minutes.)

5. REPORT OUT OF CLOSED SESSION

6. CITY MANAGER’S REPORT
a. Community Center Advisory Committee Report

7. COMMUNITY ORGANIZATION ROUNDTABLE REPORT

Peninsula Traffic Congestion Relief Alliance PowerPoint Presentation – Executive Director John Ford

CONSENT CALENDAR (Items 8-17)
(Consent Calendar items are routine in nature and are generally considered in one motion and adopted by a single vote of the City Council. If discussion regarding a Consent Calendar item is desired, the member(s) of the City Council, public, and/or staff wishing to pull the item should so indicate at the time the Mayor calls for consideration of the Consent Calendar.)

8. APPROVAL OF AUGUST 7, 2013 STUDY SESSION MEETING MINUTES
Report: City Clerk Theresa DellaSanta
Recommendation: Approve meeting minutes

9. APPROVAL OF BILLS AND CLAIMS FOR AUGUST, 2013 IN THE AMOUNT OF $869,659
Report: Finance Director Robert Barron III
Recommendation: Approve Bills and Claims in the amount of $869,659

10. MONTHLY FINANCIAL REPORT FOR JUNE 30, 2013
Report: Finance Director Robert Barron III
Recommendation: Receive and File

11. APPROVAL OF CONTRACT AMENDMENT FOR ALAN MARGOT, TENNIS PROFESSIONAL AT HOLBROOK-PALMER PARK
Report: City Manager George Rodericks
Recommendation: Approve contract amendment for services of Tennis Professional Alan Margot at Holbrook-Palmer Park

12. ADOPT RESOLUTION NO. 13-XX AMENDING RESOLUTION NO. 13-03 SCHEDULE FOR HOURLY EMPLOYEES
Report: City Manager George Rodericks
Recommendation: Adopt Resolution No. 13-XX amending Resolution No. 13-03 to address the pay schedule for hourly employees

13. APPROVAL OF SECOND AMENDMENT TO AGREEMENT FOR SERVICES BETWEEN THE TOWN AND INTERWEST CONSULTING GROUP FOR BUILDING AND LIFE SAFETY SERVICES
Report: City Manager George Rodericks
Recommendation: Approve the Second Amendment to Agreement for Services between the Town of Atherton and Interwest Consulting Group for Building and Life Safety Services; and Authorize the City Manager to execute the Amendment on behalf of the Town

14. APPROVAL OF 90-DAY EXTENSION TO PREPARE AN ENVIRONMENTAL IMPACT REPORT FOR THE CARTAN FIELD IMPROVEMENT PROJECT
Report: Deputy Town Planner Lisa Costa Sanders
Recommendation: Approve the 90-day extension

15. CRW STYSTEMS TRAKiT-9 SOFTWARE UPGRADE AGREEMENT AND BUDGET AMENDMENT
Report: Community Services Director Mike Kashiwagi
Recommendation: Review the Staff Report and, if appropriate, authorize the City Manager to execute the agreements with CRW Systems to upgrade to TRAKiT 9 Permit Software; and adopt Resolution No. 13-xx authorizing a budget amendment of $25,000 to fund the required upgrades

16. APPOINT THE CITY MANAGER TO THE SOUTH BAY WASTE MANAGEMENT AUTHORITY TECHNICAL ADVISORY COMMITTEE
Report: City Manager George Rodericks
Recommendation: Appoint the City Manager as the representative to the South Bay Waste Management Authority Technical Advisory Committee

17. ADOPTION OF RESOLUTION TO AMEND RESOLUTION 13-08 GOVERNING COMMITTEES AND COMMISSIONS
Report: City Manager George Rodericks
Recommendation: Adopt the attached Resolution amending Resolution 13-08 governing committees and commissions to address committee/commission membership

PUBLIC HEARINGS - (Item 18)

18. 150 VALPARAISO AVENUE (APN 070-390-010) SACRED HEART SCHOOLS, CONDITIONAL USE PERMIT NO. CUP13-00003 AMENDING CONDITIONAL USE PERMITS CUP10-00010 AND CUP13-00001 BY SUBSTITUTING A TDM PROGRAM FOR REQUIRED INTERSECTION RECONSTRUCTION
Report: Deputy Town Planner Lisa Costa Sanders
Recommendation: Staff recommends that the City Council continue the public hearing as requested by Sacred Heart Schools to the December 18, 2013 City Council meeting

REGULAR AGENDA - (Items 19-22)

19. REQUEST FOR FEE WAIVER FROM MENLO PARK FIRE DISTRICT
Report: City Manager George Rodericks
Recommendation: Review request for fee waiver and determine if waiver is warranted

20. ITEM REMOVED FROM THE AGENDA 

21. CONSIDERATION OF SUPPLEMENTAL MAINTENANCE ACTIVITIES IN STREET RIGHTS-OF-WAY AND AT HOLBROOK-PALMER PARK
Report: Community Services Director Mike Kashiwagi
Recommendation: Discuss supplementing specific services within street rights-of-way and at Holbrook-Palmer Park; and direct staff to solicit costs from vendors to achieve the desired service enhancements for future City Council budget action

22. RESOLUTION AUTHORIZING A BUDGET AMENDMENT FOR A CONTRIBUTION TOWARD OTHER POST-EMPLOYMENT BENEFIT LONG-TERM LIABILITIES FOR FY 2013/14
Report: City Manager George Rodericks
Recommendation: Consider the adoption of a Resolution authorizing a Budget Amendment for a contribution toward Other Post-Employment Benefits (OPEB) long-term liabilities for FY 2013/14

23. COUNCIL REPORTS/COMMENTS - Lewis, Wiest, Dobbie, Widmer

24. FUTURE AGENDA ITEMS

25. PUBLIC COMMENTS

26. ADJOURN 


PLEASE NOTE THE FOLLOWING INFORMATION:


If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period.

Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting at the Atherton Library, 2 Dinklespiel, Station Lane, and the Town Administrative Offices, 91 Ashfield Road, Atherton, CA 94027. Additionally, agendas and staff reports may be accessed on the town website at: www.ci.atherton.ca.us.

In compliance with SB 343, materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the Town Administrative Offices, 91 Ashfield Road, during normal business hours. The order of items appearing on this agenda is not a guarantee of the order the items may be heard by the City Council. Items on this Agenda may be reordered at the discretion of the City Council at the meeting. 


Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office 
at (650) 752-0500. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF 35.104 ADA Title II.